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Evo-ERP and DBA Classic >> Sales >> Recording Customer Payments
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Message started by Vanetta on 07/10/03 at 14:30:31

Title: Recording Customer Payments
Post by Vanetta on 07/10/03 at 14:30:31

:D

Lynn,

Can you tell me how the DBA system credits and debits
these accounts when entering/recording customer deposits:

1) Bank Account - (Operating)
2) Undeposited Funds
3) Accounts Receivable-Trade
4) Customer Deposits

Our old systems: Debits - Cash/Bank Account
Credits - A/R - Trade

Thanks,
Vanetta

Title: Re: Recording Customer Payments
Post by Lynn_Pantic on 07/10/03 at 15:47:08

When you receive the check and enter it as a deposit in AR-N, the program will Debit Cash (either the bank or undeposited funds, whichever bank account you choose) and credit Customer Deposits. If you enter a payment in AR-C and do not apply it to any invoices and then save it, you are prompted whether it is a Deposit or a Credit. If you choose Deposit, the same GL posting occurs. If you choose Credit, then the program will debit Cash and credit AR.

When the invoice that the AR-N deposit is applied to is posted, you will get a debit to Accounts Receivable for the total invoice amount, then a credit to AR and a debit to Customer Deposits for the applied deposit amount so the net open AR matches the net balance due on the invoice.

Title: Re: Recording Customer Payments
Post by Karen Mason on 07/21/03 at 11:18:34

...when using undeposited funds, you must also make a transaction in GL-K to move the deposit from Undeposited Funds to the proper bank account.