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Evo-ERP and DBA Classic >> Manufacturing >> Non-Inventory item to Inventory
http://www.istechforum.com/YaBB.pl?num=1088005449

Message started by kerric on 06/23/04 at 07:44:09

Title: Non-Inventory item to Inventory
Post by kerric on 06/23/04 at 07:44:09

Hello. We have an item that we typically keep in stock as a type N (nuts/bolts/fasteners) - we don't count it or include it in our Physical. Recently, we sold some to a customer.

Our first step is to create a new part # (part type R, with the proper item class). In order to have it process correctly, how do we "receive" that qty to the new part #, so it issues to the right accounts at the time we ship it? Just put the price/unit in and change the qty in IN-K - leaving the price there? Will the WIP dr occur at that time (according to the item class setup)?

Title: Re: Non-Inventory item to Inventory
Post by lmk223a on 06/23/04 at 10:12:28

Since this is a non-inventory item for which you don't maintain a physical count, you may bill the customer for this "noninventory" item on an "A/R Voucher" as opposed to a "SALES INVOICE" (and running the transaction through inventory.)

To create the AR Voucher, go to DBA Sales module, Accounts Receivable, select B, enter the customer code, create an invoice number, type of voucher is AR voucher, enter date, customer terms, brief description, dollar amount of sale, for G/L account, select the appropriate sales G/L - perhaps Misc. income or your normal Sales revenue account.
This voucher will post directly to Accounts Receivable for the customer. There is no need to "post" this voucher as one does for a sales invoice.

Since you don't maintain an physical count of this item, why would you want to create an adjustment to inventory for it for this customer sale?

I think the AR Voucher method will be a lot quicker and easier.

Title: Re: Non-Inventory item to Inventory
Post by kerric on 06/24/04 at 05:30:02

Thank you for your reply. How do you handle printing an invoice when you enter A/R Vouchers? Do you have your own template?

Title: Re: Non-Inventory item to Inventory
Post by lmk223a on 06/24/04 at 05:48:58

An AR Voucher is an "invoice". Simply print it through SO_F and enter the voucher number you had assigned. (to the question, do you want to print an unposted invoice - answer "no") and at the bottom of the screen where it says "invoice type to print" - select "AR invoice"

Title: Re: Non-Inventory item to Inventory
Post by Lynn Pantic on 06/25/04 at 07:51:38

You really don't need to do any of that. You can sell a type N part on a sales order just like anything else. If you have defined it as a type N, it means you don't want to track on hand quantity so posting the SO invoice won't take any quantity out of stock but it may post COGS if the part number has a standard or Last cost.

Title: Re: Non-Inventory item to Inventory
Post by lmk223a on 06/25/04 at 11:18:29

However, AR Voucher is still a useful tool for billing for non-inventory items and for those items which do not have a COST of GOODS SOLD (i.e. services provided, expediting fees, etc.)