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Evo-ERP and DBA Classic >> Payroll >> Payroll Check Year To Dates
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Message started by Lenette on 11/30/04 at 15:45:56

Title: Payroll Check Year To Dates
Post by Lenette on 11/30/04 at 15:45:56

How do you link your User Defined Deductions to the Year-To-Date fields on Payroll Checks? In other words, it would be great to see the YTD total for medical insurance premiums paid prior to the W2s.

Lenette

Title: Re: Payroll Check Year To Dates
Post by rlevasseur on 12/01/04 at 05:36:07

That is a great question, been trying to do that myself.

Rick

Title: Re: Payroll Check Year To Dates
Post by Lenette on 12/01/04 at 07:30:31

Additionally, it would be great to show the amount of Sick Leave and Vacation used for that pay period on salaried employees checks.
Lenette

Title: Re: Payroll Check Year To Dates
Post by Karen Mason on 12/01/04 at 14:20:40

It's a little bit of a pain in the neck, but we show the salary vacation time. I suppose sick leave would be the handled the same way.

I have an account # assigned to vacation pay. When calculating the salary PR, I reduce the regular hours & amount by the amount of the vacation hours/pay. Put that in the vacation slot (I think it's calculated at an hourly rate). Both items print on the stub. It also reduces the Accrued Vac. Hours which we have printing at the bottom of the Year-To-Date info on the stub.

Title: Re: Payroll Check Year To Dates
Post by Lenette on 07/18/05 at 14:02:22

I'd like to revisit the issue of having addtional YTD rows on the payroll check. So, is there anyway to amend the check to reflect not only taxes but medical & other deductions?

Title: Re: Payroll Check Year To Dates
Post by Lynn Pantic on 07/18/05 at 15:05:02

With Evo, you should be able to add those fields to the check RTM if there is space for them - font size 3 or something :o

Title: Re: Payroll Check Year To Dates
Post by Lenette on 07/19/05 at 05:54:23

Lynn, Providing you know how to add those fields. I have yet to see instructions on using the Form Editor.

Title: Re: Payroll Check Year To Dates
Post by David Waldmann on 07/19/05 at 07:54:27

Lenette wrote:

Lynn, Providing you know how to add those fields. I have yet to see instructions on using the Form Editor.

FORM EDITOR INSTRUCTIONS

1. Try something
2. If at first you don't succeed, see step 1.

;D

Title: Re: Payroll Check Year To Dates
Post by NovaZyg on 07/19/05 at 10:20:55

LOL! That is how I learnt it... no kidding!

Title: Re: Payroll Check Year To Dates
Post by Lenette on 07/20/05 at 10:02:06

Well I usually can figure things out... but having a starting point can't hurt!

We have 9 user-defined deductions. I could have 5 of them report under our mandatory dedcutions (state/fed/etc.) if i move the Sick & Vacation hours below the Total Earnings/Total Deduction Line.

I guess what i was asking was what file & field do you fine your User-Defined YTD Deduction amount.

Title: Re: Payroll Check Year To Dates
Post by David Waldmann on 07/21/05 at 03:19:36

I don't know, but take a look at the DBAFILE Excel spreadsheet cheatsheet (downloaded from the ISTS site). I have found that invaluable in mapping reports.

Title: Re: Payroll Check Year To Dates
Post by Lenette on 07/21/05 at 06:04:36

Quote:

I don't know, but take a look at the DBAFILE Excel spreadsheet cheatsheet (downloaded from the ISTS site). I have found that invaluable in mapping reports.

I have as well... however, when they got to the "payroll" portion of the spreadsheet there is no additional info to explain what the field contains. I guess I'll just have to view "maintain database" file by file to find the info i'm looking for.

Title: Re: Payroll Check Year To Dates
Post by Rbuchanan on 09/16/05 at 03:56:52

David-

Beware, you might be stealing Lorne's title to comical but informative responses!

We also do the reducing hours and rete for salaried people and add the time in the vacation line. Definitely shows them what they are being paid for AND keeps the Vac Accrual on target. I saw another post about salaried people posting occassional labor and it pulls their "Rate" which is not quite hourly for the job costing. The solution was to convert the salaried folks to hourly and then simply pay them 40 each week. That solved the job cost issue, and it would prevent my near mistake this wek. I adjusted the standard 40 hours to 32 for Labor Day and then added the 8 hours of Holiday time. Unfortunately I forgot to edit the "rate" for the 32 hours and almost ended up paythin all my salaried folks for 6 days instead of five! Not bad money if you can get it, but since I was one of those folks it would have looked suspicious :o I amy just convert to the all hourly idead and see how it works!

Title: Re: Payroll Check Year To Dates
Post by Karen Mason on 09/17/05 at 03:36:00

We have set up "temp" employees at various dollar rates to handle salaried or temporary labor for job costing. Usually the salaried personnel would be supervisors, and their hourly rate isn't reflective of the job. We would rather not overstate the costs going into the work order, so we use the temp employee number and enter time into work orders.

In addition, the person inputting the hourly time cards is not necessarily the same person handling the salaried payroll. This just keeps that area a little more confidential.

A journal transaction is needed to transfer the amount from the salaried account to the direct labor or indirect labor account-however you want to balance it.

Title: Re: Payroll Check Year To Dates
Post by Rbuchanan on 09/19/05 at 04:27:43

Karen-

Good point on the confidentiality, we have the same gal doing the labor and the payroll. Or should I say used to! Due to scheduling, I'm managed to get PR dumped into my lap!

As for the temp ID and rate, that's a great way to match the rate to the actual work done. Hopefully you pay your salaried folks more to use their "knowledge" rather than their backs, and thus would not be paying someone that high of a hourly rate, except that you need the job done and don't have hourly staff to do it. It definitly makes the job cost more realistic!