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Evo-ERP and DBA Classic >> Manufacturing >> PO-C/AP-C
http://www.istechforum.com/YaBB.pl?num=1110902127

Message started by Anna on 03/15/05 at 07:55:27

Title: PO-C/AP-C
Post by Anna on 03/15/05 at 07:55:27

I RECEIVED A PO WITH TWO LINE ITEMS AT THE SAME TIME. I INVOICED ONE LINE ITEM AND WHEN I TRIED TO INVOICE THE OTHER LINE ITEM ON A SEPARTE INVOICE IT SAYS THERE ARE NO RECEIVERS BEFORE THAT DATE. I RECEIVED THEM THE SAME DATE.
HOW DO I PROCESS THE INVOICE?

Title: Re: PO-C/AP-C
Post by Anna on 03/15/05 at 08:12:14

THE INVOICE IS FOR A CREDIT AMOUNT. IN AP-C IF I ENTER THE INV AMT -30.13 IT WON'T WORK. IF I ENTER AP-C WITH AMT OF 0 IT WILL OPEN IT TO PROCESS. THE PO-I-F SHOWS A IT RECVD BUT WITH A POSITIVE 30.13.

Title: Re: PO-C/AP-C
Post by lmk223a on 03/16/05 at 06:17:43

If the 2nd invoice you are trying to process is for a credit amount, then the 2nd receipt should have been processed for a negative quantity. But you say PO-I-F is showing a positive amount, then a positive qty must have been received by mistake.

To process the credit, you will have to go back to Receiving Purchase Orders (PO-C) and receive a negative qty to result in negative dollars (i.e. -1 qty AT $30.13 will result in -$30.13 in PO-I-F). Since the PO-I-F is showing postive dollars, to correct this to be negative dollars you will have to double the negative qty.
Example: to get $30.13 to be -$30.13 assuming qty is one, you would need to process -2 qty:
$30.13 + -60.26 = -$30.13

In PO-C you will need to do 2 transactions:
First, an invoice for $0 to offset the positive $30.13 with a -$30.13.
Second, an invoice for -$30.13 to process the credit.