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Evo-ERP and DBA Classic >> Manufacturing >> PO Process
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Message started by cswann on 03/16/05 at 13:13:16

Title: PO Process
Post by cswann on 03/16/05 at 13:13:16

We have been debating over which process should be used in handling PO's.
1)Step 1 We fully receive a PO in PO-C. Step 2, before invoicing the PO the user re-opens the same PO in PO-A & enters a neg quantity @ the same price & receives the PO.
Step 3 the user goes back to the same PO in PO-A enters the same item number @ the correct price & receives in PO-C

2) Step1 enter & receive the PO.
Step2 if the PO is wrong , before invoicing , enter a new PO (credit PO)
Step 3 enter a new PO for the correct amt & price.

Both processes work in AP-C, Does it really matter system wise? Any input would be apreciated

Title: Re: PO Process
Post by Lynn Pantic on 03/16/05 at 16:52:00

Why go to all this trouble??? If it is simply an incorrect price on the PO, enter the correct price in AP-C and everything will be updated properly. Price change entered in AP-C will pass the price change through to the inventory.

Title: Re: PO Process
Post by cswann on 03/22/05 at 07:55:09

In the event we must unreceive a PO. Is it better to issue a new PO as a credit PO or using the same PO & enter neg qty & receive it this way?

Title: Re: PO Process
Post by lmk223a on 03/23/05 at 06:02:51

We use the following procedure for returning previously received items back to the suppller:

If the PO is closed, one would need to re-open the PO in PO-D, VIEW PO RECEIVERS menu. Then edit the purchase order in PO-A, ENTER PURCHASE ORDERS to add a new line item for the negative quantity (you wish to unreceive).

Receive the negative qty in PO-C, RECEIVE PURCHASE ORDERS, and have accounting process the credit (as a RMA credit voucher) in AP-C and RE-CLOSE the purchase order.

NOTE: If one does not re-close the purchase order, PO-I-F, RECEIVED/NOT INVOICED REPORT, will show items previously received and processed in AP-C as open items on this purchase order. For this reason, some may prefer to create a new purchase order, but the supplier usually references the original PO number in the RMA.

Title: Re: PO Process
Post by cathyh on 03/23/05 at 08:10:23

If you close the PO again in PO-K the PO will disappear from the RNI report. :)

Title: Re: PO Process
Post by lmk223a on 03/23/05 at 11:11:22

Before you re-close the purchase order in PO-K, I just make sure everything has been processed in AP-C.

When you re-close the purchase order in PO-K it may prompt you that there are unbilled dollars open on this po (which may not be accurate) so I like to be sure that everything is processed.

YES, my experience has been that the subject purchase order is then removed from the PO-I-F report after re-closing.

.

Title: Re: PO Process
Post by Laura Oliver on 08/05/15 at 14:32:28

Is the best way to reverse a PO receiver (that has a already invoiced) to add additional new negative lines?