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Evo-ERP and DBA Classic >> Accounting >> Entering a refund check from a vendor
http://www.istechforum.com/YaBB.pl?num=1127331591

Message started by kevind on 09/21/05 at 11:39:51

Title: Entering a refund check from a vendor
Post by kevind on 09/21/05 at 11:39:51

What is the proper procedure to enter a refund check from a vendor?
In AP, this vendor is currently showing a credit balance.
How do I enter the refund check so that it shows up with the other
deposits in the check register and makes this vendor total = 0?

Title: Re: Entering a refund check from a vendor
Post by David Waldmann on 09/22/05 at 02:44:35

I don't know if it's the right way, but this is how I've done it.

Enter an AP-B voucher to the vendor, using whatever GL account(s) originally used for the item returned. Then enter a cash receipt to your bank account (in GL-B) using the same account(s).

To reconcile, you have to "Pay" the vendor by selecting invoices/vouchers in AP-F. If you select just the credit and voucher a 0.00 check with *VOID* on it will print.

Title: TheRe: Entering a refund check from a vendor
Post by lmk223a on 09/22/05 at 04:04:49

You could create an AR Voucher (SALES menu AR-B) to bill the vendor for the refund amount. (You may need to set up the vendor as a customer before entering the voucher)

This would create a receivable and you would need to enter the GL account for the nature of the expense, (ie. raw material account ), This would enable you to apply the check (refund) to the AR Voucher and include it in your deposit.

Then you would have to delete the credit voucher in A/P to remove the credit balance for this vendor in Accounts Payable.

I'm not sure if there is an easier way.

Title: Re: TheRe: Entering a refund check from a vendor
Post by David Waldmann on 09/22/05 at 05:32:05

lmk223a wrote:

Then you would have to delete the credit voucher in A/P to remove the credit balance for this vendor in Accounts Payable.

If it's an AP-B credit voucher that may work OK. But if it's from material returned on a PO you'd have to also unreceive (and close) the PO, and then enter an adjustment through IN-C to get inventory right.

Unfortunately, no matter how you do it there will be no direct link of the transaction within DBA, AFAIK.

Title: Re: Entering a refund check from a vendor
Post by lmk223a on 09/22/05 at 08:22:36

I agree with David, no way is easy.

Can we ask programming for a new feature to convert vendor credits into accounts receivable?

We can currently convert sales commissions earned into accounts payable via CS-D without entering an a/p voucher, why not add another conversion from A/P to Sales A/R?

Comments.....

Title: Re: Entering a refund check from a vendor
Post by kevind on 09/22/05 at 13:00:37

David,
Thanks ... I had already entered the check throught GL-B, but was confused as
to how to get to the point of writing a $0 check to clear it out of AP.

Since I used the Misc. GL account to enter the check, I will now just enter an
AP Voucher expensed to the same Misc. GL account and cut my $0 check.

Thanks.