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Evo-ERP and DBA Classic >> Accounting >> GL-O Reports
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Message started by Lenette on 11/02/05 at 15:33:12

Title: GL-O Reports
Post by Lenette on 11/02/05 at 15:33:12

I am on a quest to STREAMLINE as much in-house processes as possible by year-end. I would like to hear from my fellow DBA/Evo-ERPers as to whether or not you print out (and keep) the reports in GL-O. I wonder if they waste more time (printing, filing, etc.) then add value. If you keep them, how do you use/audit/etc. them?

In addition to streamlining, I am created "standardized work/input instructions" to bridge the gap between DBA and how our company uses it. Most recently was how to verify the information for PR-L-G. These instructions are basic (very basic) and to the point with big pictures and take into count pre-tax deductions, etc. I am willing to share this info if anyone is interested. AND, I would be interested in seeing how other companies bridge the gap as well.

Title: Re: GL-O Reports
Post by David Waldmann on 11/03/05 at 05:26:17

I've never printed a GL-O report except when I had a problem I couldn't figure out.

Title: Re: GL-O Reports
Post by dorner on 11/03/05 at 06:42:24

We print the GL-O reports to a PDF file using a freeware program call CutePDF and store on server by month. No wasting paper, files are small and disk space is less expensive than warehouse space for hardcopies.

Mike

Title: Re: GL-O Reports
Post by Karen Mason on 11/03/05 at 09:20:25

We print the purchases in GL-O. I use to review the account numbers that items are charged to when receiving has been done. Since there was no splitting of a GL account, sometimes it needs to get altered. Now, apparently with the Sept. update, we'll be able to use additional GL accts. I also use it to determine if I need to edit a voucher account if someone has entered a wrong account number.

Also use the purchase report to balance what is entered into A/P is what the invoices total. We run a tape on the invoices and compare it to the A/P account.

The other area of GL-O, I print to screen and scroll through to spot check the correct account number is being used.

Title: Re: GL-O Reports
Post by lmk223a on 11/04/05 at 12:18:02

- I would like to hear from my fellow DBA/Evo-ERPers as to whether or not you print out (and keep) the reports in GL-O. I wonder if they waste more time (printing, filing, etc.) then add value. If you keep them, how do you use/audit/etc. them?

I use to print the reports, but it is a waste of paper as adhoc inquiries will accomplish the same thing for inquiring, and the same information is available from printing out the respective GL Journals - i.e. Purchases, Work Orders, Cash Receipts, Cash Disbursements, Other. Currently, I just review all daily batches BEFORE POSTING for certain paramenters, and then post the daily batches. At month end, I print out Cash Receipts and Cash Disbursements Journals for monthly audit trail purposes, but found the benefit of having the Work Order and Purchases Journal is not enought to warrant the paper it takes to print. Perhaps, because I am the accountant. Also, if you print out a monthly GL Ledger, all information from GL-O is also encaptured there.

Title: Re: GL-O Reports
Post by Lenette on 11/04/05 at 15:11:36

Thanks to all that replied. Effective immediately I have stopped printing all GL-O reports. (I've been waiting & wanted to do this for some time now.) As I said in an earlier post. I am on a MAJOR quest to STREAMLINE. ;D