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Evo-ERP and DBA Classic >> Accounting >> voided invoices still showing up on aging...
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Message started by lburns on 02/20/06 at 11:36:17

Title: voided invoices still showing up on aging...
Post by lburns on 02/20/06 at 11:36:17

I am a newbie when it comes to using the Accounting side of DBA so please be kind ;)

Previously, accounting was done offsite on a different system. We have tried to migrate over to dba to get rid of redundant entry however it appears that our bookkeeper is a little troubled soooo it comes back to my desk. The GL's are just ahem a little off give or take a couple of million dollars - I am just beginning to look at it but I am noticing several invoices that were voided yet they are showing up on aging. What do I need to do to remove those invoices from aging as they were truely incorrect invoices? While I am at it - any good suggestions to clean up the GL? The bookkeeper has wrongfully applied payments to invoices etc...argh!! I do believe AP is fairly accurate as purchasing reconciled the PO invoices...I have not even started the process to see how the material issues and data collection of the labor is impacting the GL....argh!

Thanks in advance!

Laurie

Title: Re: voided invoices still showing up on aging...
Post by Karen Mason on 02/20/06 at 12:55:11

You need to create a credit. Then apply a $0 payment, pick both the debit & credit. Pick the credit first, then the debit.

You may also want to create a "Test" company. You can mess around in it to try out different things. You can copy all of your regular company to it so you are using your company info. (Just remember to change back to your regular company when doing regular work.)

Title: Re: voided invoices still showing up on aging...
Post by David Waldmann on 02/21/06 at 05:00:40

Karen Mason wrote:

(Just remember to change back to your regular company when doing regular work.)

Yeah, a customer called the other day and I answered the phone. Couldn't find their latest order, and their address didn't match up. D'oh!!