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Evo-ERP and DBA Classic >> Payroll >> payroll check duplicated
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Message started by Anna on 06/05/06 at 10:04:27

Title: payroll check duplicated
Post by Anna on 06/05/06 at 10:04:27

when i ran payroll of several people, one of the employees show two checks, same check number. It has doubled everything, withholding, net pay, etc. How can I fix this?

Title: Re: payroll check duplicated
Post by JNAPIER on 06/05/06 at 10:58:37

If you have already printed the checks and hit OK they printed properly, you can void the dup check. If you have already transfered liabilities to AP, you will need to enter a credit to the vendor <IRS> to reverse the matching payroll expenses that were created after transfering to AP.

John

P.S. In 8 yrs of using DBA, I have never seen something like this?

Title: Re: payroll check duplicated
Post by Anna on 06/21/06 at 11:11:47

I HAD ALREADY PRINTED THE CHECK AND HIT OK & TRANSFERRED LIABILITIES. I ENTERED A CREDIT TO THE VENDOR TO REVERSE MATCHING PAYROLL EXPENSES. WHEN I VOIDED THE DUPLICATE CHECK IT ENTERED NEGATIVE AMOUNTS FOR FICA, FED, MEDICARE AND IRA $. SINCE I ALREADY ENTERED A CREDIT VOUCHER AND CLEARED OUT, NOW THERE IS A NEGATIVE AMOUNT SHOWING IN ACCTS PAY.

Title: Re: payroll check duplicated
Post by cathyh on 06/21/06 at 12:39:39

I guess you know which order to do corrections for this problem in the future! ;)
As for the current problem, sounds like you will have to do a reversing voucher for the vendors affected. Then clear the two out with a $0 check? ( I think you can do this) Otherwise the two entries will show up on the listing of voucher/invoices the check is paying.