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Evo-ERP and DBA Classic >> Accounting >> Check amount different than CD amount
http://www.istechforum.com/YaBB.pl?num=1157748023

Message started by MBG on 09/08/06 at 12:40:23

Title: Check amount different than CD amount
Post by MBG on 09/08/06 at 12:40:23

A check we issued paid two of the vendor's invoices for a total of $240. This should have left a third invoice for $80 unpaid. But an aging showed that same $80 invoice HAD been paid by that check. An AP Payment History confirmed that the system shows the check was issued for $320, paying all three invoices. The debit to A/P and the credit to Cash are both for $320, even though the check was printed in the amount of $240.

Huh? How do I get a check to the vendor for the $80 invoice he still hasn't been paid for without posting another $80 of expense?

And how could this have happened?

Title: Re: Check amount different than CD amount
Post by Laura Oliver on 09/09/06 at 04:45:34

You could just manually write a check for the $80.00 and never enter it on DBA and then remember there is two checks when you reconcile your Ch acct.

But heres my first thought:
( assuming the vendor already has the check for the $240.00. )
1. Go in and void the check.
2, Pick and pay only $240.00 and print a check on plain paper using the voided check# (this would make your DBA records match the check the vendor already has)
3. Now on a real check pay the remaining $80.00

You asked how?
It sounds like to me that someone printed a check for $240.00, but failed to tell DBA "YES" that it had printed correctly, and then "listed it to the screen" for $320.00 and accidentally confirmed that the listed check printed okay.