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Evo-ERP and DBA Classic >> Manufacturing >> All PO's Received on Work Orders??
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Message started by Dale on 12/21/06 at 14:14:54

Title: All PO's Received on Work Orders??
Post by Dale on 12/21/06 at 14:14:54

When closing Work Orders, there is a message that pops up if all PO's associated with that Work Order are not received, or not invoiced (RNI). Consequently, the Work Order(s) remain open.
Then later, when all Purchase Orders are indeed received and invoiced, there is no alternate message asking us if we want to now close the associated Work Order(s).
Anyone found a solution? We were thinking of a message similar to that we get when receiving PO's. If all lines are received, the system asks us if we want to close the Purchase Order.

thanks
Dale

Title: Re: All PO's Received on Work Orders??
Post by David Waldmann on 12/22/06 at 04:48:47

An option to close a WO when a PO is invoiced could be very dangerous. First, how would you know whether it needed to be closed unless you had a manual list somewhere? Secondly, if you accidentally close a WO before it's supposed to be you've got a lot more problems than a WO simply being left open.

Title: Re: All PO's Received on Work Orders??
Post by Karen Mason on 12/22/06 at 06:18:06

I have one vendor that is dreadfully slow in invoicing-good for cash flow, bad for WO closing. I keep the workorders that are ready to close to the side. If they cross a month, which many do, I do a GJ entry to account for the over/under amount still left in the workorder. Print a copy, attach to the workorder, reverse the GJ when actually closing.

Title: Re: All PO's Received on Work Orders??
Post by lmk223a on 12/22/06 at 10:18:52

David Waldmann wrote:

An option to close a WO when a PO is invoiced could be very dangerous. First, how would you know whether it needed to be closed .

Our work orders also require labor to assemble the product. Just because all the material has been received via purchase orders, does not dictate that the work order is complete. The work order may not be in production yet.

Title: Re: All PO's Received on Work Orders??
Post by Dale on 12/22/06 at 12:37:44

Thanks to everyone who has contributed here.

In our internal procedures, Production forwards Packling Slips to Accounting, along with a manual sheet indicating that the job is completed, i.e.: All labor has been posted, all materials have been issued, and the finished goods have been shipped. There will be no more costs accrued for the job, and the Quanity Completed is equal to Quantity to Make. The Sales Orders are then closed at invoicing.

However, many of our start-to-finish lead times are short, and we often ship completed goods before we even receive the invoices for the raw materials. The RNI (Received Not Invoiced) flag in DBA prevents the Work Order from being closed.

We're not looking to have the system automatically close the Work Order. All we want is a message to pop up indicating that all the PO's associated with a Work Order have now been invoiced.

Thanks
Dale

Title: Re: All PO's Received on Work Orders??
Post by Lynn_Pantic on 12/22/06 at 12:39:21

If your purchasing people are entering good pricing on the PO, then there is no real danger in closing the Work Order even if the PO is uninvoiced. The costs are already all in the work order, the only potential issue would be a price change when the invoice comes in.