ISTech Support Forum

ISTech Support Forum
http://www.istechforum.com/YaBB.pl
Evo-ERP and DBA Classic >> Accounting >> Vendor payment before PO is issued
http://www.istechforum.com/YaBB.pl?num=1169840684

Message started by fstickel on 01/26/07 at 11:44:44

Title: Vendor payment before PO is issued
Post by fstickel on 01/26/07 at 11:44:44

We have purchased some used equipment which will eventually be incorporated into future products. I need to cut a check right away to the vendor. Engineering won't be able to generate item numbers for several days, so I can't run this through purchasing right now to write a check. Later I will need to open and receive a PO so these items will be included in our perpetual inventory.

What's the best way to do this?

Title: Re: Vendor payment before PO is issued
Post by Cyndee Pappas on 01/26/07 at 13:47:25

Lynn Pantic wrote:

I know I have posted this before but I tried a search on several keywords and came up empty so here it is again. And for future searches - ADVANCE PAYMENT or PREPAYMENT or DEPOSIT on PURCHASE ORDER.

1. Create a type N part number called prepayment.
2. Add 2 lines to the purchase order, one for a positive quantity and one for a negative quantity of prepayment for the amount of the deposit so the net total of the PO is unchanged.
3. Receive the positive line, process through AP and cut a check using a dummy vendor invoice number.
4. When the actual parts are received, receive the parts and the negative deposit line so the correct net balance due passes to AP for payment.

Title: Re: Vendor payment before PO is issued
Post by fstickel on 01/26/07 at 14:35:30

Tried to enter thru IN-B. Typed in "Prepayment" for the Item Number and the Type defaulted to R and couldn't be changed. Why does the type have to be N and how would I make it N? Also asks for Class. What Class would I use?

I understand the positive and negative entries which produce a net zero PO. When it comes time to enter the real item numbers in DBA, do I receive the rest of this PO to close it out and then create a new PO with the correct item numbers?

Title: Re: Vendor payment before PO is issued
Post by Lynn_Pantic on 11/13/07 at 19:09:59

I can't duplicate the inability to change the type. As for Class, that determines the GL Posting