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Evo-ERP and DBA Classic >> Sales >> SO-E assigning same P/L # as last time
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Message started by LeAnn Cucchiara on 03/02/07 at 12:02:26

Title: SO-E assigning same P/L # as last time
Post by LeAnn Cucchiara on 03/02/07 at 12:02:26

I am in the process of releasing an order on SO #3130 for a customer for a Line Item #004 - system gives me PACKING LIST #6478. Last month when we shipped to the very same customer, same part number, same SO, Line Item #003 the packing list was #6478. I have my P/L & Invoice set to be the same.

Is there a way to change the current release's packing list #? I checked to ensure that Invoice #6478 was indeed posted & it is. Help please - UPS gets here soon!

Title: Re: SO-E assigning same P/L # as last time
Post by LeAnn Cucchiara on 03/02/07 at 14:45:21

Okay, UPS has come & gone so we had to go ahead & print the packing list that has the same number as the one from last month. Does anyone know what is going to happen when we post the 2nd invoice with the same number? :(

Title: Re: SO-E assigning same P/L # as last time
Post by LeAnn Cucchiara on 03/14/07 at 08:16:59

Is this happening to anyone else? The system actually assigned P/L #6478 (wrong #) & Inv #6516 (correct #). We manually added an "A" to the packing list # so that our customer could have a different P/L #.

In SD-Q I have it set for the P/L & Inv #'s to be the same. I really do like having them the same if it would only work. Ocasionally I go in to SD-Q & change the next P/L # to whatever the next Invoice # is to get them back in sync.

In SD-M the inv & P/L #s keep getting out of sync. Right now, when I go into SD-M my next P/L# is 6480 & the next invoice is 6535. #6480 was used/posted back in February for both the P/L & the Invoice.

This happened prior to applying the patches for the 2/14 build. Was there anything in the patches that would address this issue?

Title: Re: SO-E assigning same P/L # as last time
Post by cathyh on 03/14/07 at 10:29:42

As far as I know there are two ways to get a Packing List number. With SD-Q set to make the packing list and Inv# the same, this works when you release the sales order first (preassign an invoice number) and then print the packing list. If you print the packing list before releasing, Evo assigns the next number according to what the last number is in the defaults.
If you are changing the next number in defaults to be a invoice number, then the next time you print before releasing Evo will assign the next number(last invoice+1). Now if you release a sales order and then print the packing list, that same packing list number may be assigned again. Don't know this for sure, but a way to avoid it is to change the last number in defaults back and make that series very different from your invoice series. Then at least you will know when the assignment is from the default list or from releasing the SO.

Also, I believe we have noticed duplicate numbers on packing lists when two lines are shipped in different shipments and therefore different releases, but we have not invoiced the first one.