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Evo-ERP and DBA Classic >> Accounting >> Enabling 1099 in AP-A
http://www.istechforum.com/YaBB.pl?num=1190146075

Message started by gtladmin on 09/18/07 at 13:07:54

Title: Enabling 1099 in AP-A
Post by gtladmin on 09/18/07 at 13:07:54

If we just go in now and turn on the field in AP-A Enter Vendors to print the 1099, since the information on the 1099 form is derived from the check history file, turning it on now will still reflect the true payment history to vendor when we run the forms at the end of the year, right?

Our Accounting Dept. wants to print 1099s and they were looking to buy an external program, but I asked why can't they do it in Evo? There shouldn't be any reason why we can't turn this on now?

Val

Title: Re: Enabling 1099 in AP-A
Post by Lynn_Pantic on 09/18/07 at 13:44:28

Correct, the 1099 status uses whatever it is when the 1099 is printed, not what it was when payments were made.

Title: Re: Enabling 1099 in AP-A
Post by gtladmin on 09/18/07 at 17:44:05

Good. Now the other reason they don't want to use it is because they need to print multiple copies. We should be able to do that with our own printer settings, when the printer screen comes up, right? I don't see why not. Where does one get the forms for a laser printer, or does the 1099 report pretty much print it all as a form so you just use blank paper?

Val

Title: Re: Enabling 1099 in AP-A
Post by Lynn_Pantic on 09/19/07 at 07:37:59

You buy the forms at Office Depot (or wherever) and print as many copies as you want.

Title: Re: Enabling 1099 in AP-A
Post by gtladmin on 09/19/07 at 09:15:20

Ok, thanks. I didn't know that. I'll have to try it and show them how it works. Thank you!

Val

Title: Re: Enabling 1099 in AP-A
Post by gtladmin on 10/11/07 at 08:52:38

Ok, so I've shown Finance they can do this in Evo and not buy a 3rd party product. Yea!

Here's a question: when you are printing the 1099, a menu of 1099 types pops up that corresponds to the official form's fields. Is there any way in Evo to code the payment so that you can pick a range of vendors and the type of 1099 to print, and it will print all 1099s in that category only? If you try that now, and say you chooose Fishing Boat Proceeds, all your vendor files with the 1099 flag set will print a 1099 with a dollar amount in the Fishing Boat Proceeds box, even if that wasn't the type of payment. When AP is entering the vouchers it would be nice if they can enter the payment type that would correspond to the 1099 type, and that goes into the check register, and the 1099 feeds off that. Right now, you have to think (for example), I have 5 vendors for non-employee compensation, 2 vendors for rent, 4 that we pay royalties to, etc. etc. and print that way and hope you remembered them all.

Just a thought...

Val

Title: Re: Enabling 1099 in AP-A
Post by wildco on 10/11/07 at 10:49:26

Perhaps the "Send 1099 Flag" screen could be "N" for No, and a single letter code for each type of 1099 that there is (I think there are like 12). This way, specific types of 1099s could be printed individually.

Something similar was done with Active status in inventory - originally it was Y or N, but now it also encompasses O and D fields allowing for more specific data.

Title: Re: Enabling 1099 in AP-A
Post by gtladmin on 10/11/07 at 14:04:10

Maybe....but then would you have any instance where you send out more than one type of 1099 to any one vendory? (I'm not an accounting person, so I have no idea, but it seems possible) In that case your idea may not work since you would end up coding the vendor file with one type of 1099 only. If you can only send out one type of 1099 to each vendor, then it would be a pretty good idea!

Val

Title: Re: Enabling 1099 in AP-A
Post by Lynn_Pantic on 10/11/07 at 18:48:14

There is no way to flag payments as to type of 1099 so if you had a vendor that you made payments that were different 1099 types you would have to set them up as multiple vendors anyhow. Let me look into the flag for different 1099 types.