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Evo-ERP and DBA Classic >> Accounting >> Prepayment of unreceived PO
http://www.istechforum.com/YaBB.pl?num=1194996372

Message started by celesco corp on 11/13/07 at 16:26:12

Title: Prepayment of unreceived PO
Post by celesco corp on 11/13/07 at 16:26:12

Sorry for being the newbee, but I need to create a check to pay for tooling that is part of a PO. I need to pay a 50% depositon the tooling only for them to start, so I cannot receive the line yet. How do I issue the check while keeping the integrity of the PO/AP and the receipts associated with it.

TIA,
Rich

Title: Re: Prepayment of unreceived PO
Post by Cyndee Pappas on 11/13/07 at 16:50:14

Here you go:

http://www.istechforum.com/YaBB.pl?num=1169840684/1#1

Title: Re: Prepayment of unreceived PO
Post by Dawn on 11/26/07 at 14:06:28

When I purchase tooling with 50% down, I enter in the PO like normal and print 2 copies with the full amount - one that will go with the check to the vendor and one for my records. I then receive in .5 and enter as normal. I use the PREPAID as the Invoice number (what you would normally receive from the vendor) and cut check as normal. Then when it comes time to make the final payment I just receive the remaining .5 and continue as normal I try not to use the prepayment method as described above because it causes to much confusion and time. The only exception I would make is if you are not going to recieve this tooling for a long time and it is a large dollar amount that could have big affect on your income statements. Otherwise I don't worry about it. Besides the more expenses you have the less you have to pay in taxes. Unless your bosses are getting bonuses/raises based on profits then they might want to see it as a prepayment. [smiley=evil.gif] [smiley=wink.gif]

Title: Re: Prepayment of unreceived PO
Post by Theran on 11/26/07 at 17:38:15

I use the same method as Dawn. Some items I purchase may have progress payments and just receive the PO for the percentage of the progress and process a payment against it. It works well for us.

Title: Re: Prepayment of unreceived PO
Post by lmk223a on 11/27/07 at 07:37:45

From Dawn - When I purchase tooling with 50% down, I enter in the PO like normal and print 2 copies with the full amount - one that will go with the check to the vendor and one for my records. I then receive in .5 and enter as normal. I use the PREPAID as the Invoice number (what you would normally receive from the vendor) and cut check as normal. Then when it comes time to make the final payment I just receive the remaining .5 and continue as normal

Another option: we make two lines on the purchase order - one line for the 50% down payment on tooling, and a second line for the remaining 50% due. We use this for tooling, machinery or anything else with special payment terms. Then receiving processes the receipt of the line for the down payment so that the invoice can be processed through AP-C. This eliminates the need for receiving .5 of a quantity of one.