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Evo-ERP and DBA Classic >> Accounting >> A/P Invoice Entry
http://www.istechforum.com/YaBB.pl?num=1210085163

Message started by Dennis Wilkinson on 05/06/08 at 07:46:03

Title: A/P Invoice Entry
Post by Dennis Wilkinson on 05/06/08 at 07:46:03

This has happened to us a few times....I am trying to enter a PO invoice and get the message "There are no Receivers found for this Vendor before 05/06/08. Would you like to view all receivers?" If you say "Yes" the receiver we are looking for displays, but cannot be selected. When I go to the QC Buyoff menu (PO-J-C), the Receiver has been processed correctly.

Any idea what is going on? :-X

Title: Re: A/P Invoice Entry
Post by Dawn on 05/06/08 at 09:28:59

When you enter the dates under "Invoice Date" and "GL Post Date" it can not be Before the date of receiving. If you received on 5/5/08 and you enter say 5/2/08 as the "Invoice Date" or "GL Post Date" it will give you that error. You would need to put in 5/5/08 instead. When you "view" the recievers look at the date of entry and that is the date you need to use (or a later date).

Title: Re: A/P Invoice Entry
Post by Dennis Wilkinson on 05/06/08 at 13:54:25

Dawn,

In this scenario, parts were received on 03/31/2008 & purchase receipt traveler printed same day. Parts inspected and transacted to work order 04/08/2008 (this is Service Type purchase order). GL transaction and RNI report both show proper qty and correct amount as Received/Not Invoiced. When we try to enter invoice(invoice is dated 03/27/2008 & Post Date is 05/06/2008), we get the message I spoke about. When I display all receivers, the transaction displays with date of 04/08/2008 (date transacted as complete/received to work order).

Therefore, I do not think it is the same scenario as you described.

Dennis

Title: Re: A/P Invoice Entry
Post by Dawn on 05/07/08 at 13:48:42

Dennis

When your display shows the transaction occured on 4/08/08 but you are entering in the invoice date of 03/27/08 and post date of 05/06/08. Then you can not use the 03/27/08 as the invoice date. You have to use 4/08/08 as the earliest invoice date. You can not use any date that happened before any type of transaction actually took place. I understand you actually initally received it on 3/31/08 but Classic is not recognizing it until you release from QC Inspection as it as at that point it is released to inventory/work order.

In a way it is the same scenario the date of release from QC Inspection to Inventory/Work Order (for the service po) it the date of actual recognition not the date it was received in to QC.

Hope that helps. :)