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Evo-ERP and DBA Classic >> Accounting >> AR Aging
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Message started by Dennis Wilkinson on 07/09/08 at 07:00:10

Title: AR Aging
Post by Dennis Wilkinson on 07/09/08 at 07:00:10

I print and post invoices on a daily basis and in a consistant format, but when I run my aging report, some of the "Descriptions" that normally print referencing what sales order applies to a specific invoice (Invoice - SO# XXX) print as 00 and I have to manually edit the BKARINVT file so the aging report references the appropriate Sales Order. It is now getting to the point that I have to edit more & more as our activity is increasing.

Has anyone else noticed this?

Thanks

Dennis

Title: Re: AR Aging
Post by Lynn_Pantic on 07/15/08 at 17:24:29

The Description that passes to the Aging pulls from the Order Description entered in SO-A. If nothing is entered, then the reference to the SO that you are looking for becomes the Description. Talk to your Order Entry people - sounds like somebody has decided to type 00 in as a description in SO-A for some reason.

Title: Re: AR Aging
Post by Dennis Wilkinson on 07/16/08 at 05:24:43

Lynn,

Thank you for responding. Yes, we began using 00 in our description field as a revision or change order control #. If we make a change to the Sales Order, we will make a note in the body of the Sales Order and change 00 to 01 and so forth. We print this filed next to the Sales Order Number and when print acknowledgements, it appears as XXXXXX, Rev 00 (etc). I guess we have to come up with another way to do Sales Order Revisions as this is a deal breaker for us not to have revision control.

Again, thanks for responding as this explains what is happening..

Dennis

Title: Re: AR Aging
Post by EMI Ann on 07/22/08 at 09:18:47

I don't know if this would help, but since there are 30 spaces in that entry field, how about order entry folks formatting their entry like this, or something similar: SO 123456 Rev 01? That way you have both items.