ISTech Support Forum

ISTech Support Forum
http://www.istechforum.com/YaBB.pl
Evo-ERP and DBA Classic >> Manufacturing >> The best way to return PO items
http://www.istechforum.com/YaBB.pl?num=1242913231

Message started by GasGiant on 05/21/09 at 06:40:31

Title: The best way to return PO items
Post by GasGiant on 05/21/09 at 06:40:31

When PO items go through QC and are rejected, the system keeps track of inventory automagically. When a purchased item has gone directly into inventory and then has to be returned to the vendor for some reason, we do a negative PO receipt... except if the invoice has been paid already, in which case we get confused.

Once the invoice is paid the PO closes. Should we reopen the PO and process the negative receipt? Does that put a negative receipt into the RNI report? Is that the right thing to do? Sometimes the return is for credit, but other times it is a return for rework. How should rework be handled?

It appear that we have been very inconsistent with this in the past. I'm rewriting the purchasing process documents and would like to settle on the best way to handle returns and write it right into the process.

Title: Re: The best way to return PO items
Post by hattox on 05/27/09 at 12:42:40

In my experience, POs should never be re-opened! That puts all the received items back into RNI, then you get an "out-of-balance" between your RNI report and your G/L. In a company I previously worked for we tried several things:
1. We put returned items on a work order.
2. We put negative items on a PO, but as you mentioned, if the PO was closed, it became confusing.
3. We kept the information on a spreadsheet outside of DBA.

None of the things we tried worked well, but the spreadsheet seemed to work best. It seems to be something that is time-consuming to keep track of.

Darlene Hattox
Admyr Wireline, Inc.