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http://www.istechforum.com/YaBB.pl Evo-ERP and DBA Classic >> Manufacturing >> Do you wait for Vendor invoice before receiving? http://www.istechforum.com/YaBB.pl?num=1438300106 Message started by Laura Oliver on 07/30/15 at 16:48:26 |
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Title: Do you wait for Vendor invoice before receiving? Post by Laura Oliver on 07/30/15 at 16:48:26 Are we supposed to wait until we get the Vendor's invoice before we receive in the purchased items through PO-C? It often takes us a week or more for a vendor to send us an invoice Somewhere I had read that we should receive in as soon as we get the vendor's items (real time) The problem I am having is that if the vendor's invoice comes in with different dollar amounts or quanties than what we rec'd in then I get some crazy stuff in the GL (like PRCE CHGD , PRCH CHGD and RNI/Price change. I dont want those crazy accounts to go to the GL so I have just been manullally changing them to the correct expense in GL-P. But I cant keep doing this, there has to be a better way. I think the crazy account is coming from dummy account that I entered in SM-C Default GL Accounts in 1997. I think it is coming from the dummy absorbed labor account. Of course if I could wait until we get the vendor's invoice, correct the PO and then receive in, I wouldnt have this problem. But the MBA guy wants us to receive in on a real time basis for job costing reasons. Sadly some of our vendors wait a week or two or until the end of the month to send their invoices. Thanks |
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Title: Re: Do you wait for Vendor invoice before receivin Post by Lynn_Pantic on 07/30/15 at 17:01:50 Absolutely not. Receiving needs to be real time. |
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Title: Re: Do you wait for Vendor invoice before receivin Post by Laura Oliver on 07/30/15 at 17:43:32 Laura Oliver wrote:
Sorry, I had edited my oiriginal post while Lynn was responding, so I am copying because it wasnt originally seen, |
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Title: Re: Do you wait for Vendor invoice before receivin Post by Lynn_Pantic on 07/30/15 at 17:58:51 Inventory is an asset, not an expense and the AP-C entry at a different price is updating the inventory value to match the invoice. |
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Title: Re: Do you wait for Vendor invoice before receivin Post by Laura Oliver on 07/30/15 at 18:04:46 If we have s po for $100 worth of gloves, but the vendors invoice comes in for $125.00. If the first $100 was a plant supply gl account 70700-200, then shouldn't the $25 also go to the same expense account? |
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Title: Re: Do you wait for Vendor invoice before receivin Post by Lynn_Pantic on 07/31/15 at 06:06:24 If it is supplies rather than inventory, yes. But entering the invoice for the corrected amount will hit the same account as the original receipt so there is still no reason to hold up receiving. |
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Title: Re: Do you wait for Vendor invoice before receivin Post by Laura Oliver on 07/31/15 at 06:23:28 Well then I am doing something wrong, because if the vendor invoice is more or less than the PO that was already received in, the difference goes to some crazy dummy account I created in 1997. How would DBA know if it is inventory or supplies? Is is by the GL Account numbers? My COG are 60000 range and my expenses are 70000 range. Thanks Laura |
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Title: Re: Do you wait for Vendor invoice before receivin Post by Lynn_Pantic on 07/31/15 at 09:54:34 It is based on the item class of the part on the PO Line. |
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Title: Re: Do you wait for Vendor invoice before receivin Post by Laura Oliver on 07/31/15 at 13:34:29 Yes, and the exact amount of the line goes to the GL, but anything more or less than the received in amount goes to a default account 60888 (probably a default I created in 1997) Example: line 1 of the PO is rec'd in for $75.00 worth of gloves 70700 (plant supplies) and line 2 of the PO is rec'd in for $20.00 worth of file folders 74000 (office supplies) But if the invoice has $76.00 worth of gloves and $21.00 worth of file folders, so that each line of the invoice is $1 more than what was rec'd in. Then (the way its working now) $1.00 of of each line goes to 60888. I think the extra dollars should go to 70700 and 74000. |
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Title: Re: Do you wait for Vendor invoice before receivin Post by Laura Oliver on 08/03/15 at 08:40:08 Lynn_Pantic wrote:
I have discovered something: What you say works ……but only when you leave the GL account blank on the PO line. If you override the GL Account line on the PO, and created the invoice in AP-C the difference goes to default GL account WIP Inventory Asset Account.. If you type in a GL account on the PO and receive it with and then pay the invoice the difference does not go to the GL account associated with the Item Class, the difference goes to the account that is greyed out in Enter Item Classes ,(SM-C) To get the difference to go to the correct item class you must leave the GL account blank on the PO and let it accept the gl account associated with the Item Class. I like being able to over ride the GL account on the PO line because some times Gloves may go to dept 200 and sometimes to dept 400. If the location option was available for each line (rather than just the PO header) that might be an option. I hope I am overlooking a default. Also I had created a Purchase Order RTM with GL account data, but I have found that the GL account will not print out on this new RTM if you leave the GL code blank and accept the default. To get the GL account to print out on my new RTM the GL must have been over ridden in PO-A. SM-C Item class defaults come from AD-A Mfg Defautlts |
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