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Evo-ERP and DBA Classic >> Accounting >> AP-C Item invoiced unintentionally
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Message started by gtladmin on 12/29/20 at 10:32:46

Title: AP-C Item invoiced unintentionally
Post by gtladmin on 12/29/20 at 10:32:46

AP used AP-C used to enter a PO invoice. While entering, AP got a record lock and didn't want to wait so exited out. AP went back in and one of the lines was invoiced that should not have been. Looking at the vendor account in AP-A under transactions, invoice is not listed there. Printing the POI-E, shows the line as invoiced.

Can I fix this so that AP can invoice the PO by using MDB in the BKAPHPOL table and reversing the RQTY and IQTY amounts for this line item? Or is there something else that has to be done?

Kind regards,

Val

Title: Re: AP-C Item invoiced unintentionally
Post by Lynn_Pantic on 12/29/20 at 15:51:17

BKAPHPOL is the right record. Also need to remove the values in BKAP.POL.INVNUM and BKAP.POL.PSTDTE

Title: Re: AP-C Item invoiced unintentionally
Post by gtladmin on 12/31/20 at 10:16:47

Ok, I assume I just clear out those fields.

Thanks, Lynn!

Kind regards,

Val

Title: Re: AP-C Item invoiced unintentionally
Post by gtladmin on 01/06/21 at 12:55:53

Just for anyone's reference, this did fix the issue.

Val

Title: Re: AP-C Item invoiced unintentionally
Post by gtladmin on 02/10/21 at 12:08:25

Well, now I am being told it didn't work, not sure why I was told it did!

AP says they still cannot invoice this now past due item. So, if clearing out those fields didn't do it, something is really messed up (as usual) and what do I do now?

Val

Title: Re: AP-C Item invoiced unintentionally
Post by Lynn_Pantic on 02/12/21 at 10:20:51

Easiest is to enter the invoice as a voucher in AP-B and make the GL Posting to the RNI GL account. Then close the PO in PO-K (assuming there are no other outstanding lines).

Title: Re: AP-C Item invoiced unintentionally
Post by ddlong on 02/19/21 at 09:02:15

We have had this happen a few times and after clearing out the fields as you did, the system did allow us to do another PO invoice but it would not let us use the exact same invoice number. I could make it slightly different by adding a leading space or underscore and it would take it and process fine.