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Evo-ERP and DBA Classic >> Sales >> Handling prepaid sales
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Message started by Karen Mason on 09/18/03 at 14:54:37

Title: Handling prepaid sales
Post by Karen Mason on 09/18/03 at 14:54:37

Trying to figure out the best way to handle prepaid customer deposits. The problem stems from needing the Sales order on the "Sales List" until it actually ships.

Customers want an invoice. If we do a voucher, posting into customer deposits, then post their check against the voucher, I don't have a way of applying that prepayment to the "true" invoice.

Any thoughts?

Title: Re: Handling prepaid sales
Post by Lynn_Pantic on 09/18/03 at 15:42:53

Create a type N part number called Prepaid Deposit (or whatever you want). Give it an Item Class that posts Sales to the Customer Deposit Liability account.

Add 2 lines to the Sales order in addition to the actual product line. One for a positive quantity of Prepaid Deposit and one for a negative so the Sales Order still shows the original total because the Deposit lines cancel each other out.

Release the positive deposit line ONLY and print an dpost an invoice. Receive payment from the customer as usual.

When the actual product is ready to ship, release both the product line(s) and the negative deposit line resulting in a correct invoice for the net amount due.

Title: Re: Handling prepaid sales
Post by wtsconnects on 09/19/03 at 17:31:52

Good Suggestion! We'll try that for our prepays...

Thanks both for the question and answer....

Title: Re: Handling prepaid sales
Post by Lynn_Pantic on 09/19/03 at 19:15:30

The AR-N Enter Customer Deposits program works fine linking a deposit to a Sales Order and printing an invoice reflecting the deposit received, and can avoid all this effort UNLESS the customer wants an invoice for the deposit. Then you have to go this route.

Title: Re: Handling prepaid sales
Post by aricon on 09/20/03 at 08:40:40

Hmmmm....maybe a nice enhancement would be to enable printing an invoice from an AR-N deposit?

Title: Re: Handling prepaid sales
Post by wtsconnects on 09/22/03 at 13:38:14

Our prepay customers almost always need an invoice with detail first.