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Evo-ERP and DBA Classic >> Suggestions for Updates >> Epayment button in AP-F
http://www.istechforum.com/YaBB.pl?num=1358889041

Message started by kevind on 01/22/13 at 14:10:41

Title: Epayment button in AP-F
Post by kevind on 01/22/13 at 14:10:41

I really like the Epayment button in AP-F.
It really simplifies payments that get pulled from checking.

I would like to see a couple of things added to it:

1. Popup a Check number window (like print manual check does) that gives me
the last check number so that I can use it or change it to another reference number.

2. Give me the option of updating the last check number with the reference that I choose above (like print manual check does).

3. Let me print a faux check (or receipt of some kind) that I can put with my paperwork to show that I did "pay" this item.

Title: Re: Epayment button in AP-F
Post by Lenette on 01/22/13 at 16:01:28

I use this feature all the time for my ACH payments. I created a "NOT A CHECK" check that states it will be deposited in the next 1-2 business days and email that to my customer (print a copy for me). The email option via epay pulls right from the Vendor info. We have labeled our contacts with an ACH prior to their name (example ACH-Lenette). Then we know exactly where the confirmation goes to.

As for check numbers... it gives you the next number in series (or at least it does for me).

What I would like to see is an option like we have for Payroll. Where you can state that a company is ACH or Check similar to how payroll works. Print the ACH checks first then the actual checks second. We use AP-F to select our checks for payment, then all the ACH Vendors I have to go back thru and repick via AP-F.

:)
Lenette

Title: Re: Epayment button in AP-F
Post by Lynn_Pantic on 01/22/13 at 18:55:57

Kevin -

The Evo version does print a receipt that can be filed and/or emailed to vendors which is what Lenette is referring to; she uses Evo. I agree, the option to specify the number and not update the "next" check number so you can use a different reference number would be an improvement.

Title: Re: Epayment button in AP-F
Post by kevind on 01/22/13 at 19:13:20

It's nice to know EVO supports that.

Unfortunately, I still can't run EVO on ANY machine.

I'm trying to narrow down the problem.

Title: Re: Epayment button in AP-F
Post by David Waldmann on 03/14/13 at 18:07:33

Lenette wrote:

As for check numbers... it gives you the next number in series (or at least it does for me).

Lynn_Pantic wrote:

I agree, the option to specify the number and not update the "next" check number so you can use a different reference number would be an improvement.

Like Lenette, we too are able to enter the desired "check number" (it suggests one but we don't use it). As far as I know it doesn't reset the "next check number" either. Not 100% sure about the last point as I use EPay but am not usually the one that prints regular checks.

I agree that this enhancement is great. Not only do we use it for the obvious ACH payments, we even use it with one of our vendors that we pay multiple invoices at once by credit card (we pay them twice a month with two credit cards that have closing dates 2 weeks apart, giving us close to two months to pay - and the CCs we use pay us 2% into and IRA, win-win). We enter the (PO) invoices as regular (not COD) invoices as they come in. Then when we want to pay some, we pick them and EPay them (selecting the credit card "bank account" that we've set up) and send the vendor a copy of the report along with the CC info. That gives us one entry in the check register to balance against the one charge that they make to our card, and we can even pick offsetting credits without making any complications.