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Evo-ERP and DBA Classic >> System Manager >> Year End.... what order?
http://www.istechforum.com/YaBB.pl?num=1391197528

Message started by Laura Oliver on 01/31/14 at 12:45:28

Title: Year End.... what order?
Post by Laura Oliver on 01/31/14 at 12:45:28

In what order should I do the following? (I know I am late!)
AM-A
AM-B
AM-N
AD-D

I declare... I don't remember doing AM-N and AD-D. But I suppose I did?

Note: our fiscal year is now the same as our fiscal year since we changed from C-corp to S Corp in mid 2008.

Thanks

Title: Re: Year End.... what order?
Post by Lynn_Pantic on 01/31/14 at 12:52:31

AM-B then AM-N (it will call it automatically). Then AM-A. There is no AD-D so I am not sure what you are referring to there.

Title: Re: Year End.... what order?
Post by Laura Oliver on 01/31/14 at 13:48:41

Sorry, I meant AD-D
Okay for future reference running AM-B automatically advance both AM-N and AD-D

But I had already changed AM-A before I ran AM-B so I am not sure what running AM-B would have done to AM-A

#2 Question.... Why can I not get numbers to stay in the "Open Period End Date" fields. Every time I comeback there is nothing but zeros.
#3 Question... What purpose does " Accounting Open Period Start Day" do? Mine is set to April 1998

Thanks
Laura

Title: Re: Year End.... what order?
Post by Lynn_Pantic on 01/31/14 at 14:42:43

AM-B and AM-A are totally independent. AM-A, you have to tab through all the fields to save, you can't click with the mouse. Accounting Open Period start date allows you to (for example) set the Open Period Start Date to 1/1/14 and the Accounting open period start date to 12/1/13 so Accounting can still make the December Journal Entries but everybody in production has to post to January.

Title: Re: Year End.... what order?
Post by Laura Oliver on 01/11/21 at 07:27:57

I have to think about this every year and it gets harder the older i get. I am posting this for future reference to help me at the beginning of each year.

Current physical year……. 01/01/2021
start date

Today’s date………………… 01/11/2021

Open period start date…. 12/01/2020
Tuesday (this allows me to go back and work in 2020)

Open Period end date ……..12/31/2020
Friday

accounting open period…..12/01/2020 I have no idea what purpose this serves?
Tuesday

There are 2 open period Start Date values. The Open Period Start Date controls all activity unless defaults settings are enabled for GL-B Enter/Post General Journal Trxns, AP-B Enter Vouchers and AR-C
Record Payments to use the Accounting Open Period Start Date which allows Accounting to continue posting to the prior period keeping it closed to all other transactions.

AD-A Accounting Open Period Start Date
This is the first day of the current open period that postings to GL-B Enter/Post General Journal Trxns, AP-B Enter Vouchers and AR-C Record Payments will be allowed based on individual default settings for each program. Should you need to make a backdated entry to a period prior to this date, simply change the date here, post the entry and then change the date back.
Use Open Period Start Date in GL-B
Enter Y if you want GL-B Enter/Post General Journal Trxns to use the Accounting Open
Period Start date rather than the overall Open Period Start Date.
Use Open Period Start Date in AR-C
Enter Y if you want AR-C Record Payments to use the Accounting Open Period Start date
rather than the overall Open Period Start Date.

Thanks,
Laura