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account doesn't exist??? (Read 2059 times)

ASM

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The Guitarman...

Posts: 142
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account doesn't exist???
06/10/03 at 06:56:18

Hi,
I just upgraded to 2002.4 and now when we try to post a PO with freight we get an error saying the account doesn't exist. The account that it's saying doesn't exist is 5300-200 which we do not have, the correct account is 5300-300 which is setup correctly in GL defaults. It seems like the program is trying to use dept 200 rather than 300. Is there a fix to this or I'm I missing something?
Thanks Jim

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Lynn_Pantic Administrator evolution (n) - gradual change to a different form Posts: 5663	Re: account doesn't exist??? Reply #1 - 06/10/03 at 09:23:06 Did you enter department 200 on the PO and maybe it is trying to override it?
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ASM Full Member The Guitarman... Posts: 142 Gender:	Re: account doesn't exist??? Reply #2 - 06/10/03 at 09:53:47 No but I noticed that the 200 is coming up as default for the GL DEPT. Even when I delete it and save the PO then reopen the PO it's still 200. I'm baffled?
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Lynn_Pantic Administrator evolution (n) - gradual change to a different form Posts: 5663	Re: account doesn't exist??? Reply #3 - 06/10/03 at 10:25:45 If your accounts payable GL Account default uses department 200, I think it is getting it from there. DBA Documentation recommends using departments for Income and Expense accounts only, not balance sheet accounts.
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ASM Full Member The Guitarman... Posts: 142 Gender:	Re: account doesn't exist??? Reply #4 - 06/10/03 at 10:37:03 ...yes AP is dept 200 however it should not come up on the PO dept by default.
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Lynn_Pantic Administrator evolution (n) - gradual change to a different form Posts: 5663	Re: account doesn't exist??? Reply #5 - 06/10/03 at 10:59:15 What version did you update from? I don't think this is anything new. I just tested in version 99.2 and it did the same thing in that version.
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ASM Full Member The Guitarman... Posts: 142 Gender:	Re: account doesn't exist??? Reply #6 - 06/10/03 at 11:13:47 ...version 2002.4 with the latest patch. What if I change the default for allowing GL Dept. to "N" ?
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Lynn_Pantic Administrator evolution (n) - gradual change to a different form Posts: 5663	Re: account doesn't exist??? Reply #7 - 06/10/03 at 11:58:06 I just tried that, it looks like it may work. I didn't take the PO all the way through invoicing but it is worth a try. The GL Dept on the PO stayed blank at least.
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ASM Full Member The Guitarman... Posts: 142 Gender:	Re: account doesn't exist??? Reply #8 - 06/10/03 at 12:18:11 ...can I go directly into the database to set the default? It wouldn't be possible for me at the moment to logout all the users. I know which table to look in but not sure which field is the setting for the po? thanks
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Lynn_Pantic Administrator evolution (n) - gradual change to a different form Posts: 5663	Re: account doesn't exist??? Reply #9 - 06/10/03 at 12:43:14 File is BKYSMSTR, field BKYS.YN, array element #222, enter a N
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ASM Full Member The Guitarman... Posts: 142 Gender:	:) :) :)Re: account doesn't exist??? Reply #10 - 06/10/03 at 13:01:13 Thanks for the help Lynn
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ISTech Support Forum › Evo-ERP and DBA Classic › Accounting

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