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Recording Customer Payments (Read 649 times)
Vanetta
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Recording Customer Payments
07/10/03 at 14:30:31
 
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Lynn,
 
Can you tell me how the DBA system credits and debits  
these accounts when entering/recording customer deposits:
 
1)  Bank Account - (Operating)
2)  Undeposited Funds
3)  Accounts Receivable-Trade
4)  Customer Deposits
 
Our old systems:    Debits - Cash/Bank Account
                              Credits - A/R - Trade
 
Thanks,
Vanetta
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Lynn_Pantic
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Re: Recording Customer Payments
Reply #1 - 07/10/03 at 15:47:08
 
When you receive the check and enter it as a deposit in AR-N, the program will Debit Cash (either the bank or undeposited funds, whichever bank account you choose) and credit Customer Deposits.  If you enter a payment in AR-C and do not apply it to any invoices and then save it, you are prompted whether it is a Deposit or a Credit.  If you choose Deposit, the same GL posting occurs.  If you choose Credit, then the program will debit Cash and credit AR.
 
When the invoice that the AR-N deposit is applied to is posted, you will get a debit to Accounts Receivable for the total invoice amount, then a credit to AR and a debit to Customer Deposits for the applied deposit amount so the net open AR matches the net balance due on the invoice.
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Lynn Pantic
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lynn@istechsupport.com
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Karen Mason
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Re: Recording Customer Payments
Reply #2 - 07/21/03 at 11:18:34
 
...when using undeposited funds, you must also make a transaction in GL-K to move the deposit from Undeposited Funds to the proper bank account.
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Karen Mason, Vice President
Bula Forge & Machine, Inc.
1-60# forgings, machining, & assembly
Cleveland, OH
Tel:216-252-7600 Fax:216-252-7601 www.bulaforge.com
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