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PO Process (Read 1381 times)
cswann
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PO Process
03/16/05 at 13:13:16
 
We have been debating over which process should be used in handling PO's.  
1)Step 1 We fully receive a PO in PO-C. Step 2, before invoicing the PO the user re-opens the same PO in PO-A & enters a neg quantity @ the same price & receives the PO.  
Step 3 the user goes back to the same PO in PO-A enters the same item number @ the correct price & receives in PO-C
 
2) Step1 enter & receive the PO.  
Step2 if the PO is wrong , before invoicing , enter a new PO (credit PO)  
Step 3 enter a new PO for the correct amt & price.  
 
Both processes work in AP-C,  Does it really matter system wise?  Any input would be apreciated
 
 
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Lynn_Pantic
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Re: PO Process
Reply #1 - 03/16/05 at 16:52:00
 
Why go to all this trouble???  If it is simply an incorrect price on the PO, enter the correct price in AP-C and everything will be updated properly.  Price change entered in AP-C will pass the price change through to the inventory.
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Lynn Pantic
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Re: PO Process
Reply #2 - 03/22/05 at 07:55:09
 
In the event we must unreceive a PO. Is it better to issue a new PO as a credit PO or using the same PO & enter neg qty & receive it this way?
 
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Re: PO Process
Reply #3 - 03/23/05 at 06:02:51
 
We use the following procedure for returning previously received items back to the suppller:
 
If the PO is closed, one would need to re-open the PO in PO-D, VIEW PO RECEIVERS menu.  Then edit the purchase order in PO-A, ENTER PURCHASE ORDERS to add a new line item for the negative quantity (you wish to unreceive).
 
Receive the negative qty in PO-C, RECEIVE PURCHASE ORDERS, and have accounting process the credit (as a RMA credit voucher)  in AP-C and RE-CLOSE the purchase order.
 
NOTE: If one does not re-close the purchase order, PO-I-F, RECEIVED/NOT INVOICED REPORT, will show items previously received and processed in AP-C as open items on this purchase order.  For this reason, some may prefer to create a new purchase order, but the supplier usually references the original PO number in the RMA.
 
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Linda Kucan
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Re: PO Process
Reply #4 - 03/23/05 at 08:10:23
 
If you close the PO again in PO-K the PO will disappear from the RNI report. Smiley
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Cathy Hamilton
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Re: PO Process
Reply #5 - 03/23/05 at 11:11:22
 
Before you re-close the purchase order in PO-K, I just make sure everything has been processed in AP-C.
 
When you re-close the purchase order in PO-K it may prompt you that there are unbilled dollars open on this po (which may not be accurate) so I like to be sure that everything is processed.
 
YES, my experience has been that the subject purchase order is then removed from the PO-I-F report after re-closing.
 
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Laura  D. Oliver
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Re: PO Process
Reply #6 - 08/05/15 at 14:32:28
 
Is the best way to reverse a PO receiver (that has a already invoiced) to add additional new negative lines?
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Laura D. Oliver
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DIXIE PRECISION INC.
Birmingham, Alabama
(205)- 841-8400

www.dixieprecision.com



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