Welcome, Guest. Please Login.
05/10/25 at 11:04:15
News:
Home Help Search Login


Pages: 1
Send Topic Print
Repair costing and Invoicing Process (Read 795 times)
ginawendelin
Member
**


Essentials For
Safety and
Performance...

Posts: 68
Gender: female
Repair costing and Invoicing Process
05/06/05 at 09:11:00
 
Repairs-
 
When we convert a sales order to a work order the SO# is converted to a WO# (SO-N). I dont understand why when you issue the materials(WO-G) for the repair it is not possible to close the work order(WO-I) without having to immediately release the sales order(SO-E), print the invoice(SO-F) and post(SO-G). It would seem that the cost of the materials and labor enterd in issue materials(WO-G) would stay with the sales order when the work order is closed especially since they use the same number. Our accountant says that if it is not done is the sequence stated above (close w/o, release s/o, print inv., and post inv.) that the sales order will grab the cost of another repair. Can you offer a solution to this problem so that we can invoice everything at once at the end of each day rather than having to invoice the repairs separately?
 
Thanks a bunch!  Grin
Back to top
 
 

Gina Wendelin
Precise Flight, Inc.
EVO-ERP Version 2006.1 with 05/08/06 Update
Email WWW   IP Logged
RAGINE
Full Member
***


I love YaBB 1G -
SP1!

Posts: 150
Gender: female
Re: Repair costing and Invoicing Process
Reply #1 - 05/06/05 at 09:40:51
 
I think as long as you have the repair as a type N part and no standard cost assigned that there is no need for the sequences. I know at one time I had the same problem by not following the sequence, but it had something to do with the way it was set up. I believe there was a post on this way back when.
Ragine
Back to top
 
 

Ragine Hendrickson
Manufacturing Systems Inc/TRU-CATCH TRAPS
ISTECH 2004.1 10/31/06 UPDATE
Email WWW   IP Logged
Danimal
Member
**




Posts: 59
Gender: male
Re: Repair costing and Invoicing Process
Reply #2 - 05/06/05 at 09:58:20
 
That makes sense... and I started typing this before the previous reply but had to take a phone call...
 
You shouldn't have to post the sales order (invoice) before you can close the work order, they are two separate things.  And yes, posting the invoice before the product is on-hand can screw up your costs, especially if the product quantity is zero or worse, negative, when you post.
 
Generally, we process our work orders as such... start by either converting from a sales order (SO-N) or just create a new one (WO-A).  Once complete, we issue materials (WO-G), go back into WO-A and change the status from "F" to "R", and then close the work order (WO-I).  Posting invoices happens later.
 
Hope this helps.
Back to top
 
 
Email   IP Logged
cathyh
Active Member
*****


I used to be
indecisive; now I'm
not so sure......

Posts: 1210
Gender: female
Re: Repair costing and Invoicing Process
Reply #3 - 05/06/05 at 10:34:45
 
We use a part number REPAIR ORDER for our repairs.  The part number does not have a standard cost because the repairs can be quite different in materials and labor and therefore cost.  There IS a  problem with this if you finish a second work order with very different cost before invoicing and posting the first repair.  This is because the SO takes inventory at average cost not actual cost for the work order.  Also, the work order is not really connected to the sales order, it was just generated by it.  In other words, you could convert SO 2000 to a work order 2000-1, complete the work order  and sell it on SO 2010.  
Since the invoice reports in the SA module use average cost as the cost field, our solution is to produce a report using Access that can link the WO and price using the work order file that has a SO field (since it was converted) and the invoice file which also has a SO field.
Back to top
 
 

Cathy Hamilton
Wing Inflatables, Inc.
EVO-ERP2008.1(20 users) w/IS Tech update 5/25/09 (as of 08/21/09)
Windows 2008 Server/client
Pervasive V10.1
Email WWW   IP Logged
Cyndee Pappas
Senior Member
****


EVO~ERP 2006.1
02/28/06 update

Posts: 258
Gender: female
Re: Repair costing and Invoicing Process
Reply #4 - 05/06/05 at 11:07:53
 
There is an add-on program "Automatic Work Order Processing at Invoice Posting" that ties the wo costs to the sales order. I haven't tried it yet, but there is a free 30 day trial.  
http://www.istechsupport.com/addonsales.asp
Back to top
 
 

Cyndee Pappas
Industrial Data Systems
EVO~ERP 2006.1 with 02/28/06 update
Client/Server Win2000 Server
Pervasive SQL 2000i

WWW   IP Logged
Vman
Senior Member
****


If it ain't broke,
don't fix it

Posts: 460
Gender: male
Re: Repair costing and Invoicing Process
Reply #5 - 05/06/05 at 11:50:16
 
This may be slightly OT, but I am the service tech for my company, so I primarily use DBA for entering customer repairs and parts.  Essentially, programs like DBA don't handle repairs very well.  I use sales orders to enter repairs, with a a part number for Labor.  This works fine for customer repairs where they are paying for it, but warranty repairs are a different matter.  Essentialy, the cost to the customer is zero, but you may want to get a report for what the repair costs you, i.e. your parts cost, inside labor, and shipping (if the customer isn't paying for it).
Also,  most good repair invoices would have a section for the data on the equipment being repaired, following by a section listing parts & labor.  In DBA, my workaround is to comment the equipment type and serial number after the Labor line.  
Back to top
 
 

EVO-ERP 2022.2
Build 4/22/22
Actican Zen V14 SP2 Workgroup
Win7 64-bit and Win10 Pro
WWW   IP Logged
Pages: 1
Send Topic Print