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PO's Received not Invoiced (Read 532 times)
dham
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PO's Received not Invoiced
10/23/06 at 04:26:50
 
We are trying to clean out old Purchase Orders that are on our report for po's received not invoiced. When we try to close the po it has a value still on and wants to make an entry for that balance.
Can someone please advise how to clear these out of the system.
 
Thank you
dham
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Karen Mason
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Re: PO's Received not Invoiced
Reply #1 - 10/23/06 at 07:37:06
 
First, I make sure the PO has been invoiced and the invoice is "in the system".
 
If you get the message: "PO 12345 has $3160 worth of goods which have not been invoiced, Do you still wish to close it...?  Answer YES or YES TO ALL.  This gets rid of the PO on the report once you use the date of closing as the ending date.  IE run the report through today's date if you closed today.  This has no impact on GL.  No transactions are made in GL-O.  Therefore, you may have to make an adjusting entry to make your GL account for PO's received not invoiced balance to your new total.  Probably had to make the opposite entry back when the product was invoiced but didn't fall off of the report.
 
The other situation is when you try to close a PO that is on the report but it says the PO is already closed or some such verbage.  Then you have to go to PO-D-view PO Receivers and reopen the PO.  Then go to PO-K and close the PO.  
 
Not sure what causes this report to have problems, I just know it requires some upkeep.
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Karen Mason, Vice President
Bula Forge & Machine, Inc.
1-60# forgings, machining, & assembly
Cleveland, OH
Tel:216-252-7600 Fax:216-252-7601 www.bulaforge.com
EVO-ERP 09/16/09 SP2
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Karen Mason
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Re: PO's Received not Invoiced
Reply #2 - 10/23/06 at 07:39:39
 
First, I make sure the PO has been invoiced and the invoice is "in the system".
 
If you get the message: "PO 12345 has $3160 worth of goods which have not been invoiced, Do you still wish to close it...?  Answer YES or YES TO ALL.  This gets rid of the PO on the report once you use the date of closing as the ending date.  IE run the report through today's date if you closed today.  This has no impact on GL.  No transactions are made in GL-O.  Therefore, you may have to make an adjusting entry to make your GL account for PO's received not invoiced balance to your new total.  Probably had to make the opposite entry back when the product was invoiced but didn't fall off of the report.
 
The other situation is when you try to close a PO that is on the report but it says the PO is already closed or some such verbage.  Then you have to go to PO-D-view PO Receivers and reopen the PO.  Then go to PO-K and close the PO.  
 
Not sure what causes this report to have problems, I just know it requires some upkeep.
Back to top
 
 

Karen Mason, Vice President
Bula Forge & Machine, Inc.
1-60# forgings, machining, & assembly
Cleveland, OH
Tel:216-252-7600 Fax:216-252-7601 www.bulaforge.com
EVO-ERP 09/16/09 SP2
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Karen Mason
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Ain't life grand!?!

Posts: 728
Gender: female
Re: PO's Received not Invoiced
Reply #3 - 10/23/06 at 07:39:50
 
First, I make sure the PO has been invoiced and the invoice is "in the system".
 
If you get the message: "PO 12345 has $3160 worth of goods which have not been invoiced, Do you still wish to close it...?  Answer YES or YES TO ALL.  This gets rid of the PO on the report once you use the date of closing as the ending date.  IE run the report through today's date if you closed today.  This has no impact on GL.  No transactions are made in GL-O.  Therefore, you may have to make an adjusting entry to make your GL account for PO's received not invoiced balance to your new total.  Probably had to make the opposite entry back when the product was invoiced but didn't fall off of the report.
 
The other situation is when you try to close a PO that is on the report but it says the PO is already closed or some such verbage.  Then you have to go to PO-D-view PO Receivers and reopen the PO.  Then go to PO-K and close the PO.  
 
Not sure what causes this report to have problems, I just know it requires some upkeep.
Back to top
 
 

Karen Mason, Vice President
Bula Forge & Machine, Inc.
1-60# forgings, machining, & assembly
Cleveland, OH
Tel:216-252-7600 Fax:216-252-7601 www.bulaforge.com
EVO-ERP 09/16/09 SP2
Email WWW   IP Logged
Karen Mason
Active Member
*****


Ain't life grand!?!

Posts: 728
Gender: female
Re: PO's Received not Invoiced
Reply #4 - 10/23/06 at 07:40:27
 
First, I make sure the PO has been invoiced and the invoice is "in the system".
 
If you get the message: "PO 12345 has $3160 worth of goods which have not been invoiced, Do you still wish to close it...?  Answer YES or YES TO ALL.  This gets rid of the PO on the report once you use the date of closing as the ending date.  IE run the report through today's date if you closed today.  This has no impact on GL.  No transactions are made in GL-O.  Therefore, you may have to make an adjusting entry to make your GL account for PO's received not invoiced balance to your new total.  Probably had to make the opposite entry back when the product was invoiced but didn't fall off of the report.
 
The other situation is when you try to close a PO that is on the report but it says the PO is already closed or some such verbage.  Then you have to go to PO-D-view PO Receivers and reopen the PO.  Then go to PO-K and close the PO.  
 
Not sure what causes this report to have problems, I just know it requires some upkeep.
Back to top
 
 

Karen Mason, Vice President
Bula Forge & Machine, Inc.
1-60# forgings, machining, & assembly
Cleveland, OH
Tel:216-252-7600 Fax:216-252-7601 www.bulaforge.com
EVO-ERP 09/16/09 SP2
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Charlie Klihr
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Re: PO's Received not Invoiced
Reply #5 - 10/23/06 at 12:47:04
 
OK! I got it!
Thanks,
 Grin
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Charlie (I'm Too Old For This) Klihr
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