Welcome, Guest. Please Login.
06/02/25 at 21:58:40
News:
Home Help Search Login


Pages: 1
Send Topic Print
Correction for AR-C Wrong GL Acct # Selected (Read 1259 times)
LeAnn Cucchiara
Member
**




Posts: 92
Gender: female
Correction for AR-C Wrong GL Acct # Selected
03/01/07 at 09:53:08
 
When a payment was processed in AR-C the wrong checking account # was chosen.  This account # was corrected in GL-P & it was posted.  The check posted to correct checking accout & the A/R acct was credited.  Everything appeared to be okay.   But, now when I print out the "Accounts Receivable Payment History" report that particular payment shows as being debited to the original account (the incorrect one) & not to the correct bank account.  It shows up correctly in the GL accounts.  
 
So, I assume the G/L-Accounting side of things is correct while the A/R-Sales is not.  Is there a way to fix this?
 
In the future, is there a better way to correct this type of error rather than going through GL-P?
Back to top
 
 

LeAnn Cucchiara
Plastronic Enclosures, Inc.
www.pei2000.com
Evo-ERP Version 2008.1
IS Tech Update 12/21/08 Build 12/22/08
Evolved from DBA Classic 2004.1
Email WWW lcucch01   IP Logged
JNAPIER
Active Member
*****


Evil-Evo Bad Dog!

Posts: 533
Gender: male
Re: Correction for AR-C Wrong GL Acct # Selected
Reply #1 - 03/01/07 at 14:24:00
 
Well now that you have edited the acc #'s and posted, this won't help much. When we have the wrong account selected for a cash receipt, we leave it alone and do a CD GL entry to get the monies to the right account.  
 
You are still going to face an issue when you reconcile that account with your bank statement. Your GL account balance is right, but the file for the bank rec is wrong. You will need to fix that with MDB Angry
 
John
 
Back to top
 
 

EVO-ERP, ISTS 3.27.08 , 2000I 10 user
Email WWW   IP Logged
LeAnn Cucchiara
Member
**




Posts: 92
Gender: female
Re: Correction for AR-C Wrong GL Acct # Selected
Reply #2 - 03/02/07 at 07:23:32
 
These kinds of things happen infrequently (because we're perfect; yeah right!! Roll Eyes) but nonetheless, one does forget how to correct   "!@#$ Happens" episodes.  I have corrected this type of thing by the CD GL entry in the past .  But it is hard to remember all of the fixes & their repercussions.
 
Quote:
You will need to fix that with MDB

 
Do you by any chance know ALL the files that need to be changed in MDB?
 
I changed it in BKARCHKF & BKGLCHK.  BKGLTRAN was already corrected by the GL-P transaction I did.  Do you know if I am missing anything that will come up & bite me later?
 
Thanks for your help,
LeAnn
Back to top
 
 

LeAnn Cucchiara
Plastronic Enclosures, Inc.
www.pei2000.com
Evo-ERP Version 2008.1
IS Tech Update 12/21/08 Build 12/22/08
Evolved from DBA Classic 2004.1
Email WWW lcucch01   IP Logged
David Waldmann
Active Member
*****


Live to work, or
work to live?

Posts: 1919
Gender: male
Re: Correction for AR-C Wrong GL Acct # Selected
Reply #3 - 03/02/07 at 07:23:46
 
This just happened to me (again embarrassed ) this morning. I think you have fixed everything that needs to be fixed.
Back to top
 
 

David N Waldmann
President
Vermont Hardwoods
Chester, VT

Evo-ERP, 5 user
IST Build: 3/4/19, patched 04/30/19
Pervasive v11.31
Server 2012 / Win10 x64
Crystal Reports v11
Email WWW   IP Logged
LeAnn Cucchiara
Member
**




Posts: 92
Gender: female
Re: Correction for AR-C Wrong GL Acct # Selected
Reply #4 - 03/02/07 at 07:32:20
 
Quote from David Waldmann on 03/02/07 at 07:23:46:
This just happened to me (again embarrassed ) this morning. I think you have fixed everything that needs to be fixed.

 
Thanks!! Cool
Back to top
 
 

LeAnn Cucchiara
Plastronic Enclosures, Inc.
www.pei2000.com
Evo-ERP Version 2008.1
IS Tech Update 12/21/08 Build 12/22/08
Evolved from DBA Classic 2004.1
Email WWW lcucch01   IP Logged
lmk223a
Senior Member
****


Accountant

Posts: 377
Re: Correction for AR-C Wrong GL Acct # Selected
Reply #5 - 03/14/07 at 05:03:34
 
Quote from LeAnn Cucchiara on 03/01/07 at 09:53:08:
When a payment was processed in AR-C the wrong checking account # was chosen.  This account # was corrected in GL-P & it was posted.  The check posted to correct checking accout & the A/R acct was credited.  Everything appeared to be okay.   But, now when I print out the "Accounts Receivable Payment History" report that particular payment shows as being debited to the original account (the incorrect one) & not to the correct bank account.  It shows up correctly in the GL accounts.  

So, I assume the G/L-Accounting side of things is correct while the A/R-Sales is not.  Is there a way to fix this?

In the future, is there a better way to correct this type of error rather than going through GL-P?

 
Why not just reverse the payment in AR-C? That should remove the funds from the AR invoice and bank account? Roll Eyes
Back to top
 
 

EVO/ERP 2007.2 3/2708 update, 15 users
Linda Kucan
Email   IP Logged
LeAnn Cucchiara
Member
**




Posts: 92
Gender: female
Re: Correction for AR-C Wrong GL Acct # Selected
Reply #6 - 03/14/07 at 05:43:12
 

Why not just reverse the payment in AR-C? That should remove the funds from the AR invoice and bank account? Roll Eyes [/quote]
 
So, how would one go about reversing a transaction in AR-C?  Would I have to enter the check amount as a negative payment against the wrong bank account???  Will that mess up the customer's payment history record?
Back to top
 
 

LeAnn Cucchiara
Plastronic Enclosures, Inc.
www.pei2000.com
Evo-ERP Version 2008.1
IS Tech Update 12/21/08 Build 12/22/08
Evolved from DBA Classic 2004.1
Email WWW lcucch01   IP Logged
JNAPIER
Active Member
*****


Evil-Evo Bad Dog!

Posts: 533
Gender: male
Re: Correction for AR-C Wrong GL Acct # Selected
Reply #7 - 03/14/07 at 08:58:47
 
Quote from LeAnn Cucchiara on 03/14/07 at 05:43:12:

Why not just reverse the payment in AR-C? That should remove the funds from the AR invoice and bank account? Roll Eyes

 
So, how would one go about reversing a transaction in AR-C?  Would I have to enter the check amount as a negative payment against the wrong bank account???  Will that mess up the customer's payment history record? [/quote]
 
Yes, Their statement will show all the problems and solutions with reversals. Lots of ins and outs Wink
 
The method I described works and is invisible to your customer Cool
 
John
Back to top
 
 

EVO-ERP, ISTS 3.27.08 , 2000I 10 user
Email WWW   IP Logged
lmk223a
Senior Member
****


Accountant

Posts: 377
Re: Correction for AR-C Wrong GL Acct # Selected
Reply #8 - 03/14/07 at 10:09:40
 
Quote from LeAnn Cucchiara on 03/14/07 at 05:43:12:


So, how would one go about reversing a transaction in AR-C?  Would I have to enter the check amount as a negative payment against the wrong bank account???  Will that mess up the customer's payment history record?

 
Just enter the invoice number, check number, amount and the system will prompt you if you would like to reverse this payment.
 
While it does leave an audit trail on the customer's account (the payment and its reversal), it will correctly reverse the transaction without manual intervention and the opportunity to make another mistake while editing.
Back to top
 
 

EVO/ERP 2007.2 3/2708 update, 15 users
Linda Kucan
Email   IP Logged
cathyh
Active Member
*****


I used to be
indecisive; now I'm
not so sure......

Posts: 1210
Gender: female
Re: Correction for AR-C Wrong GL Acct # Selected
Reply #9 - 03/14/07 at 10:49:26
 
And you can always do a little special action with the white out for that particular statement. Wink
 
My accounting department doesn't like anything to mess with the bank reconciliation, and I try to avoid MDB.
Back to top
 
 

Cathy Hamilton
Wing Inflatables, Inc.
EVO-ERP2008.1(20 users) w/IS Tech update 5/25/09 (as of 08/21/09)
Windows 2008 Server/client
Pervasive V10.1
Email WWW   IP Logged
LeAnn Cucchiara
Member
**




Posts: 92
Gender: female
Re: Correction for AR-C Wrong GL Acct # Selected
Reply #10 - 03/14/07 at 11:27:50
 
[I try to avoid MDB]  I totally agree with you on that.  MDB is like the deep, dark ocean to me - it has lots of things that can come up & bite you when you least expect it!  You do something to correct things but one never knows if all files have been corrected.
 
Thanks for all the input.  I have really come to like using this forum - now if someone could just help me with my time management!!
Back to top
 
 

LeAnn Cucchiara
Plastronic Enclosures, Inc.
www.pei2000.com
Evo-ERP Version 2008.1
IS Tech Update 12/21/08 Build 12/22/08
Evolved from DBA Classic 2004.1
Email WWW lcucch01   IP Logged
Pages: 1
Send Topic Print