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Reversing Direct Purchase Receipt to Stock (Read 1141 times)
Dennis Wilkinson
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Reversing Direct Purchase Receipt to Stock
05/23/07 at 10:21:27
 
Huh
When doing a purchase order receipt, you can enter to QC or directly into inventory.  When directly to inventory, no receipt traveler is available to print.  When receiving to QC and a mistake is made, you can reverse the transaction all the way back from inventory receipt to the open po, correct, and re-receive.  How do you reverse a transaction directly to inventory and maintain continuity throughout the GL, Inventory, and the purchase order.  There is no screen to reverse this type of receipt (that I am aware of).
 
Any help would be appreciated.
 
Dennis
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Dennis Wilkinson
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cathyh
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Re: Reversing Direct Purchase Receipt to Stock
Reply #1 - 05/23/07 at 13:04:01
 
When you type in a PO to receive against in PO-C, you can choose to show fully received lines, and then enter a negative receipt.  The PO has to be open, so if you closed it after fully receiving the PO, you will need to open it first in PO-D View PO receivers.
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Cathy Hamilton
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Dennis Wilkinson
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Re: Reversing Direct Purchase Receipt to Stock
Reply #2 - 05/24/07 at 10:27:21
 
Cathy,
 
Thanks very much....It worked perfectly.
 
Dennis
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Dennis Wilkinson
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LeAnn Cucchiara
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Re: Reversing Direct Purchase Receipt to Stock
Reply #3 - 06/13/07 at 05:07:40
 
I'll have to remeber this for one future references........... I never knew how to handle this.  I would always go back into the PO and add a new line with a negative quantity & then process a receipt for the negative qty on the same date as the original mistake so that one offset the other.  Of course, if the PO was closed with that incorrect receipt you are toast anyway.
 
Thanks, Cathy.
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LeAnn Cucchiara
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cathyh
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Re: Reversing Direct Purchase Receipt to Stock
Reply #4 - 06/13/07 at 14:30:24
 
We also used to add lines with negative amounts -- I can't remember how we learned the better way but it was most likely from IS Tech Support and this forum!
 
I'm glad I could help.... Smiley
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Cathy Hamilton
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LeAnn Cucchiara
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Re: Reversing Direct Purchase Receipt to Stock
Reply #5 - 07/14/07 at 07:21:05
 
I was able to utilize your advice on the reversal this morning for the 1st time - What a GREAT help this was & it was SOOO easy!!  I entered a receipt with the wrong receipt date (by a month!) – So then I remembered someone had written in the forum about this very problem.  Tried searching on “PO Receipt Reversal” and came up with no results – but then I remembered that I had added the post to my favorites & sure enough all the info I needed was right there!  Thanks a lot Cathy – you saved me a huge headache. Grin
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LeAnn Cucchiara
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Anna
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Re: Reversing Direct Purchase Receipt to Stock
Reply #6 - 07/18/07 at 06:54:16
 
If you reenter a negative amount to clear out of the wrong work order and then reenter to inventory.   How do you close the po?  I had already invoiced with the first entry.
Anna
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cathyh
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Re: Reversing Direct Purchase Receipt to Stock
Reply #7 - 07/18/07 at 07:33:15
 
Anna- The net to RNI should be 0 so if you want to get it off the PO  RNI report you can do a zero amount invoice and close the PO, or you can just close the PO, PO-K, which will leave the two entries on the RNI report for that date range, but not for future date ranges.  At least I think this is the way it works.
 
I get so much from this forum- It's nice to be able to give something back!
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Cathy Hamilton
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