We have a purchase order that had parts received in.  It shows up on the receiving report, but for whatever reason does not show in the Received Not Invoiced.  When we try to put in the invoice,  I put in the invoice date (4/18)  - the actual receipt date was 4/23/07.  The post date I was letting default to the date I was entering, but my understanding is that is can be any date on or after both the reciept and invoice date.
 
The system says there were no receipts prior to the current date that I showed for posting, but when it asks if I want to see the receivers - I see that they are there.  The invoice is a positive amount.
 
Do you have any idea why I can see them behind the scenes but the system won't release for me to invoice.
 
Another strange thing is that on the receiving report it only shows 1 receipt, but when I view the receivers at the behind the scenes of enter PO invoice there are two lines showing the same thing.
 
I thought of doing a negative receipt and trying to receive it in again, but thought I should find out what was happening and how it should be handled.  
 
If I have to, I suppose I could have our AP clerk put in a GL voucher and pay it, but I'd really like to know the correct way to fix it.
 
Darla Long
DBA/EVO 2004.1 w/ is Tech update 7/14/07

Most of the purchase order invoices we do are with the invoice date prior to our receipt. I know we can't have the post date prior to the receipt date, but generally the vender invoices the same day they ship and we don't have the shipment yet.  That has never been a problem, I did however change the date to the day they were received and still had no luck. ..any other ideas out there.  
 
Darla
 
 
 

Ironically I ran into this problem today.  Based on my findings from searching the forum for the answer to this today, I discovered that someone in our office, in an effort to clear a backorder PO quantity, had incorrectly closed the PO with PO-K prior to the PO being invoiced.  (Instead they should have edited the open PO through PO-A and changed the remaining un-received backorder quantities to 0 rather than closing the PO.)
 
Anywho, while I did follow Lynn's advice and re-opened the PO, I was still unable to invoice the PO line items through AP-C.  Since the PO received $ was still showing as a credit on RNI in our GL, I manually posted the invoice through AP-B instead, posting the offsetting debit to RNI, and then re-closed the PO through PO-K since I was unable to post against it (no reason to leave it open in my mind).  I think this will put our GL back in line as if the PO was able to be posted through AP-C successfully.
 
I don't know why re-opening the PO through PO-K would not allow me to invoice the previously un-invoiced line items, but I couldn't figure it out.  Like the original poster of the 2006 thread, I am seeing 2 lines for each line item when I answer "Yes" to AP-C's "View All Receivers" message box.  One line has a status/type of "P" and the second/duplicate has a status/type of "R".  Regardless of which one I select, I am thrown back to AP-C, the form is reset, and DBA is waiting on me to key a PO # just like I had initially launched the AP-C program.
 
If anyone has any further advice other than what has been previously discussed, I would love some additional info.  I have not yet been able to sucessfully "undo" or post a PO invoice through AP-C after the PO has been closed with PO-K.  None of the thread responses that I have read here have yet worked for me.  Can anyone confirm being able to post a PO invoice through AP-C after re-opening the PO after it was closed with PO-K with quantities still in RNI?  Could there be a bug in reopening the PO that is preventing AP-C from pulling up the lines for posting?  Some sort of flag that AP-C is looking for that is not being reset when the PO is reopened?
 
Chris

You can reopen the PO through PO-D, view PO Receivers.  Do a lookup for the PO and highlight the line (if there are more than one) that has the "C" next to the PO number.  Press enter and it will ask if you want to re-open the PO.
We have used this when the PO has been closed before a receipt has been invoiced.