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Back out WO issues with lot error (Read 2111 times)
cathyh
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Back out WO issues with lot error
01/09/08 at 17:12:00
 
I haven't had a chance to do more transactions than the ones that did not work so don't know if this is repeatable.
Tried to back out of a WO issue in WO-G of a lot controlled part by displaying transactions, picking the one I wanted to back out of, and saying yes to the back out question.  Then the program seemed to hang, but an exit took me out of the program.  Now, I have negative issues in the lot history, nothing in the GL, and the transactions I was trying to back out of are still showing in inventory transactions and in the work order.  And the total quantity for the lot does not reflect the backout either.
Is this back out function broken for lot numbered parts?
 
I took another look at the inventory transactions and I was wrong.  Normally when You back out of a transaction, the transaction just goes away and there is no record except in the lot history.  At least that's the way I remember it.  This time I can see the issues, and the back outs, but the total for the lot is not correct. Also, the work order issues are not backed out of in the work order record.
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Re: Back out WO issues with lot error
Reply #1 - 01/10/08 at 06:48:39
 
We noticed this oddity about a year ago and we went to issuing a negative qty to reverse WO-G transactions with lot or serial control. I do not recall if I reported it then or not, but it is repeatable.
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cathyh
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Re: Back out WO issues with lot error
Reply #2 - 01/10/08 at 10:23:01
 
Thanks Colin.  Any suggestions on how to fix?  It looks like the transactions are recorded in INVTXN and wherever the lot history comes from, but not in the GL or WOIssue records.
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lburns
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WO-G
Reply #3 - 01/10/08 at 11:11:53
 
Perhaps Lynn or Allen will chime in on this - back at the end of December I reported serious issues with wo-g "dsp material trans" - I have actually experienced a few with the May, 2007  update and much worse problems with the September, 2007 update which I applied late in December...  I believe there is a fix in the works.  
 
We do not use lot control so I am not sure how that may put a zing into the situation but I can tell you that the transactions do not disappear any longer, there will be a positive transaction and a negative transaction.  If you continue to use wo-g and "dsp material trans" to unissue materials and have multiple parts or multiple work orders to unissue, make sure you completely exit wo-g between each transaction, verify in in-a that the part has been backed out, I would even go so far as to run a job cost report (if running evo this rtm may show the material being issued at 10% - verify that it is really issued at 100% and summary of wip report to make sure the parts are backed out and the costing is correct in order to spare you some big headaches with WIP values...I know all too well about those headaches!
 
Good Luck!
 
Laurie
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Re: Back out WO issues with lot error
Reply #4 - 01/10/08 at 11:28:48
 
Yuk!!
Please fix this...
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Cathy Hamilton
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Re: Back out WO issues with lot error
Reply #5 - 01/10/08 at 12:09:23
 
Cathy,
 
As another user mentioned, until this is corrected, you may seriously want to consider negative issues as a solution until wo-g dsp material trans is corrected. With that said, check and double check the cost of the material when it was issued so that when you do a negative issue, you are using the same cost values.
 
Also note, that you can back the material out more than once while using dsp material trans....you never use to be able to do that either....
 
Unfortunately I have learned the hard way and my WIP value is hosed right now...with no fix in sight Sad  Luckily, I caught it, was able to manually adjust values for year end reporting Smiley  and the jobs should be cleared through the system prior to month end Cheesy  The silver lining!! Now - just hoping and praying that I caught everything and it was limited to this process...lol
 
Good Luck!
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Re: Back out WO issues with lot error
Reply #6 - 01/10/08 at 14:39:54
 
WOG has been fixed. I believe it is in the latest update.
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Re: Back out WO issues with lot error
Reply #7 - 01/10/08 at 15:32:09
 
Allen,
 
Can you help me figure out where to look that it shows wo-g was corrected in the update?  I have been watching http://www.istechsupport.com/menu_changes.php as directed to for the correction of WO-G...I must be blonde and not seeing it...please help me Smiley
 
Thank you,
 
Laurie
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Re: Back out WO issues with lot error
Reply #8 - 01/11/08 at 05:35:04
 
Quote from lburns on 01/10/08 at 15:32:09:
Can you help me figure out where to look that it shows wo-g was corrected in the update? I have been watching http://www.istechsupport.com/menu_changes.php as directed to for the correction of WO-G.

 
It's not a menu change, it's a program update/bug fix, so it wouldn't be there. However, it should be in http://www.istechsupport.com/status.php and I don't see it there either.
 
We don't use lot control, but have noticed two changes with backing out material in WO-G. In order to actually make it happen you have to enter past the date. This is presumably because of the second change as noted above - it doesn't actually back it out, it creates a reverse transaction with the date you just entered past. Since it sometimes takes a V E R Y   L O O O O N G  time to do so, we too have decided that we'll just enter negative transactions.
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Re: Back out WO issues with lot error
Reply #9 - 01/11/08 at 08:39:02
 
So that makes me wonder if wo-g is completely fixed....I cannot wait hours for material to back out...do not care for negative issues because of an increased risk of errors with cost...currently both methods (at least with the September update even though my file listed Nov, 2007) allow for someone to either negative issue or unissue material more than once which is also a problem...
 
WO-G's functionality or lack of functioning for these sorts of issues is still a very open and visable issue to management here. I cannot apply an new updates until there is some sort of documentation and proof that wo-g is working correctly Sad  which means until then I have to manually track bin locations that have changed since they go poof when updated and deal with all material issue problems/unissues to ensure the correct actions are taken and taken only once  cry Hence my constant watch on the lists of what is included both the menu changes and the status.php files....per an email dated 12/21 from ISTechSupport, there were still bugs with wo-g....
 
Laurie
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cathyh
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Re: Back out WO issues with lot error
Reply #10 - 01/11/08 at 11:04:56
 
We originally used negative issues because the materials manager at the time did not like not having traceability after backing out (the transaction just disappeared except in the GL)  But we had problems with negatives also.  So when she left , we went back to backing out in WO-G- (the new manager did not mind the transactions disappearing and I got clear direction in another post that backout was the way Evo was supposed to work).  For the most part we have been backing out of issues for the past year with no problems.
I just updated to the latest Dec 15 update last weekend.  This week we did a back out of a lot controlled item and it was all wrong- I had never seen this particular version of wrong either.  But maybe we just exited too soon-  it WAS taking a long time and seemed to be hung -minutes of flickering.  The addition of the original transaction with the reversing transaction might explain why we saw this;  I did not know this had been changed so when I saw the issue and reversal were listed  in the record for the item I thought this was part of the problem- I did not know it had changed.
In any case, I would love to have some clear direction on which process to use-- only negatives on lot and serial controlled items, backout for the rest- both- neither?  Can the mega-delay be fixed so that we don't have to wonder if it is hung or is just thinking (I don't like it when you can see the computer thinking!)?
 
I would say that WO-G definitely still has some pests...
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Cathy Hamilton
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Re: Back out WO issues with lot error
Reply #11 - 01/11/08 at 14:54:35
 
Slightly OT, but in the long run, would it be better to have a seperate "Back-Out WO" program?
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Re: Back out WO issues with lot error
Reply #12 - 01/14/08 at 07:21:34
 
Quote from cathyh on 01/11/08 at 11:04:56:
In any case, I would love to have some clear direction on which process to use-- only negatives on lot and serial controlled items, backout for the rest- both- neither?

 
Since "backout" actually does a negative transaction but just takes a long time, my clear direction is to do negative transaction unless/until "Reverse" changes.
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Re: Back out WO issues with lot error
Reply #13 - 01/14/08 at 08:10:47
 
WO-G with ISTS Enhancement date of 01/04/08 fixes these problems including backing out lots, the "V E R Y   L O O O O N G  time" it takes to back out a transaction, and backing out the same transaction multiple times.  A column with the header 'B' has been added to indicate which transactions have been backed out.
 
T6JCA1.RTM with a date of 01/07/08 fixes the job cost report (i.e. material being issued showing 10%).  For those with custom T6JCA1 rtms, in Subreport4 under %Iss, change MTWORO.OPER to BOM.PER.ISS but only in SubReport4.  
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