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A/P Invoice Entry (Read 525 times)
Dennis Wilkinson
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A/P Invoice Entry
05/06/08 at 07:46:03
 
This has happened to us a few times....I am trying to enter a PO invoice and get the message "There are no Receivers found for this Vendor before 05/06/08.  Would you like to view all receivers?"  If you say "Yes" the receiver we are looking for displays, but cannot be selected.  When I go to the QC Buyoff menu (PO-J-C), the Receiver has been processed correctly.
 
Any idea what is going on? lips sealed
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Dennis Wilkinson
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dwilkinson@istechsupport.com

IS Tech Support Update 2022.1
PSQL Workgroup, Zen 14
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Dawn
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Re: A/P Invoice Entry
Reply #1 - 05/06/08 at 09:28:59
 
When you enter the dates under "Invoice Date" and "GL Post Date" it can not be Before the date of receiving.  If you received on 5/5/08 and you enter say 5/2/08 as the "Invoice Date" or "GL Post Date" it will give you that error.  You would need to put in 5/5/08 instead.  When you "view" the recievers look at the date of entry and that is the date you need to use (or a later date).
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Dawn
Classic - 7/5/10 update
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Dennis Wilkinson
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Re: A/P Invoice Entry
Reply #2 - 05/06/08 at 13:54:25
 
Dawn,
 
In this scenario, parts were received on 03/31/2008 & purchase receipt traveler printed same day.  Parts inspected and transacted to work order 04/08/2008 (this is Service Type purchase order).  GL transaction and RNI report both show proper qty and correct amount as Received/Not Invoiced.  When we try to enter invoice(invoice is dated 03/27/2008 & Post Date is 05/06/2008), we get the message I spoke about.  When I display all receivers, the transaction displays with date of 04/08/2008 (date transacted as complete/received to work order).
 
Therefore, I do not think it is the same scenario as you described.
 
Dennis
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Dennis Wilkinson
IS Tech Support Contractor
dwilkinson@istechsupport.com

IS Tech Support Update 2022.1
PSQL Workgroup, Zen 14
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Dawn
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Re: A/P Invoice Entry
Reply #3 - 05/07/08 at 13:48:42
 
Dennis
 
When your display shows the  transaction occured on 4/08/08 but you are entering in the invoice date of 03/27/08 and post date of 05/06/08.  Then you can not use the 03/27/08 as the invoice date.  You have to use 4/08/08 as the earliest invoice date. You can not use any date that happened before any type of transaction actually took place.  I understand you actually initally received it on 3/31/08 but Classic is not recognizing it until you release from QC Inspection as it as at that point it is released to inventory/work order.  
 
In a way it is the same scenario the date of release from QC Inspection to Inventory/Work Order (for the service po) it the date of actual recognition not the date it was received in to QC.
 
Hope that helps. Smiley  
 
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Dawn
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