Quote from fstickel on 06/27/08 at 09:56:49:My comment about the Sales Pre-Post report was meant to refer specifically to N-type items that appear on the Sales Order. When I post the invoice, the "cost" of the N-type item is pulled from whatever the last cost was, which is not necessarily the real cost. I have IN-K'd the real cost in before posting to make the pre-post report look better, but if by doing that I am forcing that amount into COGS, then it seems the N-type cost is being double-counted.
Does your purchasing agent always order off a BOM? Do you require a work order to always be specified on a PO?
Updating your N cost is okay, and you are not double counting if your N cost originally went to GL expense account say 102, and at $10. When you update the N to COGS at $10, the offsetting entry is to reduce the balance of the expense account 102 by $10. So it is a wash among expense accounts, but transfers the cost to your sales order
Yes, purchasing always works off the specific work order BOM when procuring material and work order numbers are always listed 2 or 3 line of the part description on the PO. Even if it is a straight shot to the work order (JOB RECEIPT) we still list the work order number. It provides a good audit trail.
Suffice to say, being a job shop we try not to purchase more material than is required to satisify the customer's orders. The cost of carrying too much inventory is not a good idea.