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Refund from AP Vendor (Read 669 times)
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Refund from AP Vendor
07/08/13 at 14:58:44
 
We have rec'd a refund from a vendor that is currently showing a negative balance.  I need to enter the cash receipt, however I want to be sure that when I do so it clears the negative balance owing to this vendor.  We are running DBA Version 2004.1.  Is anyone familiar with this type of situation?
 
Thank you,
 
Judy Riley
InveCast Corporation
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David Waldmann
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Re: Refund from AP Vendor
Reply #1 - 07/09/13 at 12:23:08
 
You need to enter two transactions.
 
First you need to enter an A/P Voucher to the Vendor. It doesn't matter what GL account you choose (see the next step). Then pick both the credit memo and voucher and print a check (it will be $0.00) to get them off the books.
 
Now your Vendor account and aging are correct but you still don't have the money and you have a rogue entry in your GL.
 
So now you enter a Type CR G/L Journal Trans using the Bank Account that your are depositing it to. Enter two lines - one for your bank account and and one for the account you chose in step 1.
 
There may be more elegant ways, but that's how I do it and it works.
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David N Waldmann
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Re: Refund from AP Vendor
Reply #2 - 07/10/13 at 07:49:03
 
Thank you!
 
Judy
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