Laura D. Oliver
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Maybe I am doing this wrong WILDCO, but if you are remitting to 80 jurisdcition woundnt you want the report by TAX CODE? I write scores of checks each quarter to remit sales tax to 100s of jurisdictions. And DBA handles it great. In Alabama we have 66 counties and thousands of cities. So we literally could have thousands of jurisdictions. Most all cities and counties collect their own tax, so each quarter I write scores of checks to little podunk cities, and scores more to the counties those little cities are in., and I remit monthly to the state. We basically have 3 tax status: RESALE, MFGrepair parts, and LABOR ONLY (we rarely sell for finished consumption). So for each jurisdiction there would be at least 3 status. TAX CODES 4 tax codes for the state We have 66 counties and 1000s of cities Ala-Labor 0.0% Shelby-Labor .375% ---- Calera-labor 0% Ala-Mfg 1.5% Shelby-MFG .375% ---- Calera-MFG 1% Ala-Resale 0.00 - Shelby Resale 0.00 ----- Calera Resale 0% AlaReg 4.00% - Bibb-labor .00% - - - - Leeds-labor 0% Bibb-MFG .40% ----- Leeds-MFG 1.5% . Etc. Then I have at least one TAX GROUP for each customer. Using suffixes to show status & delivery (because in Alabama the jurisdiction where the sell is received gets the tax) So if I get a new customer i.e. ACME, I go and set up 6 TAX GROUPS. And choose the tax codes that fit ACME-01 01=labor only will call includes Ala labor, Jeff County Labor ACME-11 11=labor only delivered includes Ala labor, Shel Labor & Calera ACME-02 02=Resale will call includes Ala Resale, Jeff County ACME-22 22=Resale delivered includes Ala Resale, Shel Resale & Calera ACME-03 03=MFG delivered includes Ala MFG, Shel MFG & Calera ACME-33 33=Mfg will call includes Ala MFG, Jeff MFG And when a Sales Order is entered you simply F2 and look for ACME and the appropriate suffix. If the Acmes invoice is for $149.00 and breaks down 99.00 material and 50.00 labor. Then I have the tax itemized on the bottom of the invoice Ala Mfg tax $1.49, Shelby County tax .37 and city of Calera Mfg tax .99 Then AR-K prints the report by TAX CODE. Caler-LAB thru Caler-RES showing only 1 invoice 109312 with Calera tax all quarter. But I still need to tell the city of Calera that I had $50.00 labor only sales, $00.00 RESALE sales, and $99.00MFG sales. AR-K will show So I write a 99cent check to the city of Calera (maybe my only sale in Calera that whole year) My AR-K report for Shelby county will have scores of invoices itemized inlcuding .37cents from invoice#109312 . The AR-K report for Alabama will be for hundreds of dollars, including 109312 with tax of $1.49. I was recently audited and the audit folks were impressed with how I could specifically account for every sale, AND THE BEST PART.... this is super easy for your sales order entry person. The only snag is that w/c might change to delivered after the order is entered but that is fixable. As far as using zipcodes this would be a problem in Alabama. We are in 35207, part of 35207 is in the city of Birmingham, and part is not. This is what DELL and other companies do, and we end up paying tax to the city of Birmingham, but we get no city services, as we are in unincorporated Jefferson county,
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