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Handling prepaid sales (Read 861 times)
Karen Mason
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Handling prepaid sales
09/18/03 at 14:54:37
 
Trying to figure out the best way to handle prepaid customer deposits.  The problem stems from needing the Sales order on the "Sales List" until it actually ships.  
 
Customers want an invoice.  If we do a voucher, posting into customer deposits, then post their check against the voucher, I don't have a way of applying that prepayment to the "true" invoice.  
 
Any thoughts?
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Karen Mason, Vice President
Bula Forge & Machine, Inc.
1-60# forgings, machining, & assembly
Cleveland, OH
Tel:216-252-7600 Fax:216-252-7601 www.bulaforge.com
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Lynn_Pantic
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Re: Handling prepaid sales
Reply #1 - 09/18/03 at 15:42:53
 
Create a type N part number called Prepaid Deposit (or whatever you want).  Give it an Item Class that posts Sales to the Customer Deposit Liability account.
 
Add 2 lines to the Sales order in addition to the actual product line.  One for a positive quantity of Prepaid Deposit and one for a negative so the Sales Order still shows the original total because the Deposit lines cancel each other out.
 
Release the positive deposit line ONLY and print an dpost an invoice.  Receive payment from the customer as usual.
 
When the actual product is ready to ship, release both the product line(s) and the negative deposit line resulting in a correct invoice for the net amount due.
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Lynn Pantic
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Re: Handling prepaid sales
Reply #2 - 09/19/03 at 17:31:52
 
Good Suggestion! We'll try that for our prepays...
 
Thanks both for the question and answer....
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Jackie O.
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Lynn_Pantic
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Re: Handling prepaid sales
Reply #3 - 09/19/03 at 19:15:30
 
The AR-N Enter Customer Deposits program works fine linking a deposit to a Sales Order and printing an invoice reflecting the deposit received, and can avoid all this effort UNLESS the customer wants an invoice for the deposit.  Then you have to go this route.
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Lynn Pantic
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Re: Handling prepaid sales
Reply #4 - 09/20/03 at 08:40:40
 
Hmmmm....maybe a nice enhancement would be to enable printing an invoice from an AR-N deposit?
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Sincerely,

Lorne Rogers
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Re: Handling prepaid sales
Reply #5 - 09/22/03 at 13:38:14
 
Our prepay customers almost always need an invoice with detail first.
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Jackie O.
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